Office Manager

United States·San JoseFull-timemid

OtherOffice ManagerAdministrative & OfficeAdministration & Office Support

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Quick Summary

Overview

At Rocketship Public Schools, we believe in the infinite possibility of human potential. We believe that every student deserves the right to dream, to discover, and to develop their unique potential and it is our responsibility and our privilege to unleash the potential inside every Rocketeer we…

Technical Tools

OtherOffice ManagerAdministrative & OfficeAdministration & Office Support

At Rocketship Public Schools, we believe in the infinite possibility of human potential. We believe that every student deserves the right to dream, to discover, and to develop their unique potential and it is our responsibility and our privilege to unleash the potential inside every Rocketeer we serve. Our non-profit network of public elementary charter schools propels student achievement, develops exceptional educators, and partners with parents who enable high-quality public schools to thrive in their community. We are a collective of parents, teachers, leaders, and students working together to transform the future for underserved communities across our country. At Rocketship Public Schools, we are unleashing potential.

Position Summary

Rocketship is hiring for the position of Office Manager (OM) for a Rocketship school. The Office Manager is the first point of contact for parents and students when they come to school, as well as a resource to the school community. The Office Manager should always exhibit professionalism, treat people with respect, and be firm but compassionate in how they address the day-to-day challenges of a rigorous and purposeful school.

Enrollment, Student Information, and Attendance

Build strong working relationships with parents and families

Create and maintain complete and current student cumulative files

Enter student information into our student information system and keep this information up-to-date throughout the school year as enrollment or information changes

Manage the Attendance process including contacting absent parents on a daily basis

Coordinate the school’s truancy process and communicate with parents as needed

Administer Independent Study process for students with planned absences

Collect doctor’s notes and excused absence notes from parents for absentee documentation

Work with current parents to solve problems and prevent student attrition

Health, Safety and Discipline

Maintain emergency medical and contact information for all students

Maintain complete and current immunization records for all students

Administer basic first aid, distribute medication, maintain injury reportsBe knowledgeable of all content in school safety binder, including emergency procedures

Report all injuries and other school incidents to Human Resources

Supervise students sent to the office for discipline and health reasons

Meals, Finance and Facilities

Collect payments from parents

Manage collection of free/reduced-lunch application forms from all families during the school year

Collect lunch, uniform sales money from parents and provide receipts for payments

Assist in managing and reporting day-to-day facilities problems

Execute responsibilities related to emergency situations as assigned by the Principal

ISE/Special Education

Act as an intermediary to communicate written or oral information given by parents to the ISE team

Ensure that all documents delivered or messages received are immediately given to ISE

Maintain confidentiality regarding ISE students who receive special education services

Partner with ISE Specialists on a school site to arrange IEP or ISE meetings

Administrative

Perform general clerical duties including answering phones, taking and distributing messages, sorting mail, translate documents from English to Spanish and prepare general correspondence

Facilitate arrangements for school activities, logistics, teacher development, parent development and other activities

Provide support to the Principal and teachers as necessaryUse automated telephone system to send out school information as necessary

Act as an interpreter, when necessary, in whole-school functions and smaller meetings

Other duties as assigned

Spanish/English bilingual fluency required, with excellent written and oral communication skills

Knowledge and cultural competence of the local student and parent community

Highly developed interpersonal skills using tact, patience, and courtesy

Effectively prioritize and juggle multiple concurrent projects

Comfort in a start-up environment and ability to work independently with minimal direction

Ability to use a variety of software programs and quickly learn new ones

Managerial skills preferred