Executive Assistant to the CEO

Every interesting company solves important problems for other people.  Sovrn is a Software and Data business that helps Open Web businesses be and remain independent.  We help them understand their business better, operate more efficiently, and make & keep more money.

• We believe in the freedom and free-flow of information.
• We believe the Open Web is the largest source of this information.
• We believe in helping Open Web businesses be and remain Independent.

Through Software products and Data solutions we help our customers:

• Understand their business better, so they can make better decisions
• Operate their business more efficiently, so they can invest in what matters most
• Make (and Keep) more money, so they control their own destiny

Our Executive Assistant plays a crucial role in providing a wide range of administrative and operational support to the CEO. This isn’t a typical 9-to-5 job; you’ll need to be flexible and available to meet the evolving needs of the business. You’ll have the opportunity to gain insights into all aspects of a rapidly growing mid-sized company, working closely with the CEO and the Leadership team.

• →Provide high-quality, dedicated support to the CEO.
• →Efficiently manage the CEO’s calendar, prioritizing inbound requests and coordinating meetings with both internal team members and external partners.
• →Proactively anticipate and resolve schedule conflicts, ensuring the CEO is well-prepared with necessary materials, reminders, and context for each meeting.
• →Create and manage correspondences, reports, presentations, spreadsheets, and databases, as well as any other ad-hoc projects that arise.
• →Handle all travel arrangements, both domestic and international, including booking flights, hotels, transportation, and dining.
• →Organize, track, and manage financial matters, such as invoices, receipts, and expenses.
• →Manage conference registrations, logistics, and material preparation.
• →Coordinate Board meetings, Leadership off-sites, and all-hands meetings.
• →Assist in managing conference room bookings.
• →Provide administrative support to the Leadership team as needed.
• →Welcome guests, guide them to their meetings, and occasionally handle lunch orders and pickups.
• →Plan and execute company events, including the Holiday Party, Summer Party, Gather and Give, and other company-wide gatherings.
• →Manage relationships and contracts with vendors, service providers, catering companies, and property managers.
• →Manages office hospitality needs, including ordering meals, stocking snacks, and preparing spaces for meetings or team gatherings.
• →Coordinates logistics for in-office gatherings and executive lunches.
• →Ensures office spaces are tidy, stocked, and guest-ready.

• Prior experience supporting a chief executive at a high-tech company.
• Strong organizational skills, with the ability to handle and prioritize multiple tasks while paying close attention to detail.
• Clear, concise, and engaging written and verbal communication.
• Demonstrates the ability to prioritize inbound requests by evaluating their potential business impact, ensuring that urgent and high-impact tasks are handled promptly while maintaining overall efficiency and organization.
• Ability to maintain a high level of confidentiality and handle highly sensitive data and information.
• Proficiency in using GSuite products (Google Calendar, Gmail, Google Drive, Docs, Sheets, Slides, Hangouts), Slack, EOS, and Microsoft Office (PowerPoint, Excel, and Word).
• Strong problem-solving skills with a creative approach.
• Dangerously curious and not afraid to ask questions.
• A willingness to learn, which is the single most important trait for success.
• Growth Mindset: As a growing company, we need individuals who take initiative, are comfortable with rapid learning, and can quickly adapt and learn from their mistakes.

• Certified Colorado Notary

Sovrn is proud to be an Equal Opportunity Employer and provides equal employment opportunities to all employees and applicants regardless of race, color, religion, gender, gender identity, age, national origin, disability, parental or pregnancy status, marriage and civil partnership, sexual orientation, veteran status, or any other characteristic protected by law. Reasonable accommodations will be made to meet the requirements of the Americans with Disabilities Act and will be provided as requested by candidates taking part in all aspects of the selection process. 

Sovrn does not accept agency resumes. Please do not forward resumes to our jobs alias or Sovrn employees. Sovrn is not responsible for any fees related to unsolicited resumes.