Administrative Assistant

Job Summary: The Administrative Assistant will be required to perform administrative and receptionist duties including coordinating/supporting daily site activities and supporting plant manager and management staff. Essential Functions of the Job: Maintain a professional image and demeanor with all employees, management, executives, and visitors Answer questions about organization and provide callers with addresses, directions, and other information Welcomes visitors, determines nature of business, and announces visitors to appropriate personnel Maintain/update daily appointments, calendars, and schedule conference rooms Prepare/assist with compiling reports and presentations Maintain and monitor office supply inventory levels and place orders as required Review/prepare documents, reports, and other correspondence materials for the management team Have an operating knowledge of computers, Oracle experience a great plus. Compile production data in excel and review for accuracy Courteously receive and screen all in-bound calls, emails, and visitors Complete and review, invoices, and other relevant monetary documents filing them as necessary Ensuring that all appropriate approvals are received prior to payment of vendor invoices Matching up invoices with receiving information into Oracle Follow through on updating vendor information Reconciling vendor statements Receives all parts and supplies into Oracle Communicate with purchasers any issues and recommends actions to resolve discrepancies. Verifying the accuracy of invoices, including coding, and approving for A/P processing Coordinate departmental office activities including career fairs Prepare travel arrangements where necessary Review, evaluate and distribute all incoming and outgoing mail Provide administrative support to all departmental members Maintain a high level of confidentiality in all interactions Answer incoming calls, retrieve messages from voicemail and forward them to the appropriate personnel Willingness to take on any new challenges daily Understand and follow all company safety policies and procedures and all Good Manufacturing Practices. Wear PPE (Personal Protective Equipment) when required. All other duties as assigned.   Supervisory Responsibilities: None Minimum Qualifications: High School diploma or GED required.   3+ years' experience as an Administrative Assistant, or relevant role, considered an asset.   Preferred Qualifications: Beneficial to have knowledge of Oracle & FSR (Financial Statement Reporting). To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.   Knowledge and Skills: Ability to type (60) words per minute. Proficient use of Microsoft Office 2010 (Outlook, Word, Excel, PowerPoint) and other related computer applications. Superior organizational and prioritization skills. Personable with good communication skills Must be able to work independently and complete tasks in a deadline-based environment. Strong attention to detail and a willingness to lend support when and where it is needed. Maintain a high level of confidentiality in all interactions. Must be a team player with a positive attitude. Some overtime may be required.   Work Environment/Physical Demands: Edit based on job: (Approximately; 90% of the work is performed in an office environment.  10% of work may involve being in the agricultural or manufacturing environment) Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.   Featured benefits Medical insurance Dental insurance Vision insurance Paid Family leave Paid maternity leave 401(k) with Match Voluntary Life, Accident, Critical Illness and Hospital indemnity Paid Holidays Tuition assistance Short-term and Long-term Disability insurance