Office Coordinator

United States·IrvingFull-timemid

Office CoordinatorAdministration & Office Support

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Quick Summary

Overview

United Flow Technologies is a platform established in July 2021 to invest in the municipal and industrial water and wastewater market.

Technical Tools

Office CoordinatorAdministration & Office Support

United Flow Technologies is a platform established in July 2021 to invest in the municipal and industrial water and wastewater market. UFT has partnered with market leading businesses to create a national provider of process, pump, automation & control, and other equipment solutions. And we’re just getting started making strategic partnerships to provide clean water across the country!

UFT is seeking a dependable, personable, and highly organized Office Coordinator to serve as the operational backbone of our Dallas headquarters. This role is the first point of contact for visitors and vendors and is responsible for keeping daily office operations running smoothly. The ideal candidate is proactive, detail-oriented, friendly and comfortable wearing many hats in a fast-paced industrial distribution environment.

Greet and welcome all visitors, clients, and vendors in a professional, friendly manner; maintain visitor log and issue badges as required

Coordinate visitor access with building security and notify employees of guest arrivals

Monitor and replenish office supplies, breakroom inventory, manage vendor relationships and purchase orders

Coordinate with building management on facility issues including HVAC, maintenance requests, and access control

Support onboarding logistics for new hires (workspace setup, access badges, office orientation)

Manage conference room calendars and resolve scheduling conflicts

Assist executive and operations leadership with travel arrangements, expense reporting, and calendar coordination as needed

Maintain and update office procedures documentation and vendor contact lists

Receive, sort, and distribute all incoming mail, packages, and deliveries; log courier and freight receipts

Prepare and process outgoing shipments, including FedEx, UPS, and freight carriers; track shipments and resolve delivery issues

Source, order, and coordinate catering for internal meetings, customer visits, lunch-and-learns, and company events

Set up and break down meeting rooms, seating arrangements, and refreshments

Maintain relationships with preferred catering vendors; negotiate pricing and track budgets

Assist with planning and logistics for company events, trade show preparation, and team gatherings

5+ years of experience in an office coordinator, receptionist, or administrative assistant role

Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams); familiarity with office equipment

Exceptional interpersonal and communication skills, both verbal and written

Strong organizational skills and the ability to manage multiple priorities simultaneously

Professional, welcoming demeanor with a service-first mindset

Discretion and trustworthiness when handling confidential information

Nice to Have

~1 min read

Experience coordinating events or catering for groups of 10–50+ people

Associate’s or Bachelor’s degree in Business Administration or a related field

This is a full-time, on-site position at UFT’s Irving, TX headquarters

Standard business hours, Monday–Friday; occasional flexibility required for early meetings or company events

Ability to sit, stand, and move throughout the office for extended periods

Ability to lift and carry packages up to 30 lbs

Join our team to innovate the future of water and wastewater. You’ll collaborate with coworkers who are the best and the brightest, challenge yourself on exciting work, and help build the best water and wastewater platform company in the U.S.

UFT is an Equal Opportunity Employer - race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or other characteristics protected by applicable law.