Executive Assistant | French & English

Are you the person who keeps everything running before anyone even notices something could go wrong?

We are looking for a mature, sharp and highly organized Executive Assistant to support our Chief Operating Officer directly. This is not a typical admin role — you will work at the heart of our international leadership team, in a fast-paced, multicultural environment where priorities shift quickly and discretion is everything.

If you speak French, thrive under pressure and know how to manage complexity with calm and precision — we want to meet you.

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  Own the CO's calendar, meetings and agenda — anticipate needs, not just react to them

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  Coordinate international travel, logistics and accommodation end to end

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  Act as a communication bridge between leadership and internal/external stakeholders in French and English

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  Prepare and maintain documents, reports and presentations with high accuracy

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  Support internal administrative processes and follow up on open items proactively

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  Handle sensitive information with full confidentiality and professionalism

• Advanced French and English — written and spoken, no compromise

• 2–4 years of experience in executive support, office management or a similar high-responsibility role

• A mindset that is proactive, not reactive — you see problems before they happen

• Strong organizational skills and the ability to juggle multiple priorities without losing detail

• Emotional maturity and the ability to navigate a dynamic, senior environment with confidence

• Good command of MS Office, especially Outlook, Excel, and AI tools