Operations Assistant

Waters Paving – Operations Assistant

Reports To: Vice President, Waters Paving
Purpose of Role: Support the Vice President and operations team by coordinating administrative, operational, financial reporting, and project-related activities that improve efficiency, communication, and execution across the paving division.

What Good Looks Like

• Maintains accurate records and documentation
• Tracks multiple priorities simultaneously
• Coordinates resources(labor, material, equipment and subcontractors) efficiently in a fast-paced environment
• Consistently follows through on commitments
• Professional verbal and written communication
• Comfortable interacting with crews, vendors, customers, and management
• Can communicate issues clearly and proactively
• Maintains confidentiality and professionalism

Strong Microsoft Office skills (Excel, Outlook, Word)

• Comfortable learning construction software
• Creates reports, schedules, and spreadsheets
• Strong data-entry accuracy (HCSS)
• Anticipates problems before they occur
• Identifies solutions independently
• Improves processes rather than just maintaining them
• Resourceful and adaptable

Understands scheduling, logistics, equipment, and project support

• Urgency and deadlines in construction operations
• Comfortable working with field personnel
• Attends meetings, assists with schedules, and meets deadlines effectively
• Tracks action items and follows up consistently
• Supports project and operational planning activities
• In-office and field support will be required with after-hours responsibilities
• Strong time management

The Ideal Operations Assistant will:

• Become the primary administrative support resource for the Vice President of Waters Paving.
• Improve visibility into schedules, meetings, action items, and operational priorities.
• Maintain accurate operational reporting and documentation.
• Help coordinate communication between field operations, including the equipment manager and trucking manager.
• Demonstrate the Waters values of being Safe, Smart, Positive, Respectful, and Adaptable while helping the division operate more efficiently.

Compensation

• Salary Range: Based on Experience
• Insurance: Premium Medical, Dental, and Vision coverage (100% paid for the individual, 50% for family members)
• Bonus Program: Based on individual, company, and division performance
• 401k and Profit Sharing Plan: Safe harbor 401K profit sharing contribution. One-year vesting period for the profit sharing contribution.