Document Controller

Woolpert is an award-winning, global leader in architecture, engineering, and geospatial services. We blend design excellence with cutting-edge technology to deliver exceptional client value. Our team is passionate about their work and committed to building the next generation of industry leaders, and as a certified Great Place to Work®, Woolpert embraces progress and innovation to create limitless opportunities for career growth.

You'll play a key role in supporting architects, designers, and project managers on a wide range of architectural and construction projects. Your work will directly contribute to smoother collaboration, higher quality outputs, and successful project delivery.

• →Maintain and manage the master document register for multiple architectural projects
• →Control drawings, specifications, reports, RFIs, correspondence and other project documentation
• →Enforce naming conventions, revision control and file management standards
• →Upload, distribute and track documents across systems such as Aconex, Procore, TeamBinder, BIM 360 or SharePoint

• Review documents for completeness and compliance
• Ensure only current versions are in circulation
• Prepare transmittals and manage timely distribution to internal and external stakeholders

• Support architects and project managers with organising and compiling design documentation
• Assist with tender packages, planning submissions and client milestone deliverables

• Maintain audit-ready documentation
• Oversee secure storage, retrieval and long-term archiving of files
• Ensure documentation aligns with contractual, regulatory and QA requirements

• Help implement and optimise document management systems
• Provide guidance and training to staff
• Produce reporting on document status and outstanding actions

• Certificate/Diploma in Business Administration, Construction Administration or similar
• Experience as a Document Controller in an architecture, engineering or construction environment
• Strong understanding of architectural drawing sets and workflows
• High accuracy, strong attention to detail and excellent organisational skills
• Confident communicator with strong written and verbal skills
• Proficiency with Microsoft Office and PDF mark‑up tools
• Experience with document control platforms (e.g., Aconex, Procore, TeamBinder, BIM 360, SharePoint)

• Understanding of BIM workflows
• Experience with ISO 9001 or internal QA systems
• Knowledge of architectural terminology and industry standards

#greenbox

Woolpert is an equal-opportunity employer. Woolpert is committed to the full inclusion of all individuals. We recruit, train, compensate, and promote regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law.  You may view more about EEO on our website: Equal-Employment-Opportunity-The-Law.pdf and EEO is the Law Poster Supplement.

Applicants who require an accommodation throughout the application and interview process should request this in advance by contacting askhr@woolpert.com.

If you need to reschedule or cancel your interview, please reach out to your recruiter by contacting recruiting@woolpert.com. 

To all agencies: Please, no phone calls or emails to any employee of Woolpert or any of our subsidiaries about this requisition. All resumes submitted by search firms/employment agencies to any employee at Woolpert via email, the internet, or in any form and/or method will be deemed the sole property of Woolpert, unless such search firms/employment agencies were engaged by Woolpert's Talent Acquisition Team for this requisition and a valid agreement is in place. In the event a candidate who was submitted outside of Woolpert's applicant process is hired, no fee or payment of any kind will be paid.