Administrative Assistant, Men's and Women's Ice Hockey

Quinnipiac University seeks qualified applicants for the position of Administrative Assistant for Men's & Women's Ice Hockey. This position will provide comprehensive administrative and operational support to the hockey programs, ensuring smooth day-to-day operations for staff, teams, and events.

Work hours will fluctuate during the hockey season, based on the needs of the department.

Quinnipiac University is a private, coeducational institution located 90 minutes north of New York City and two hours from Boston. The university currently has an enrollment of 9,700 students in more than 100-degree programs through its Schools of Business, Communications, Computing & Engineering, Education, Health Sciences, Law, Medicine, Nursing and the College of Arts & Sciences. Our 20 Division I teams have achieved remarkable success, boasting national and conference titles — including a 2023 NCAA national championship win in men’s ice hockey, a trip to the Sweet 16 for our women's basketball team and NCAA Tournament appearances by many of our programs. The Quinnipiac University Poll is nationally recognized as a leader in public opinion research, and the university is consistently recognized by U.S. News & World Report and Princeton Review. The Wall Street Journal ranked Quinnipiac #51 among the best colleges in the nation, and second in Connecticut, for our exceptional graduation rate, salary impact, learning facilities, career preparation and learning opportunities.

The university is in the midst of program expansion and renewal for both traditional and adult learners, the development of innovative strategic partnerships, and recently opened South Quad with three state-of-the-art buildings.

As Quinnipiac grows, the university remains guided by the core values that define our community and shapes the experience of every student and employee.

• We are fiercely committed to ensuring every Bobcat thrives. We are a lifelong partner for every learner.
• We passionately care about our community. Everyone should feel welcome and valued.
• We boldly shape our university's future. We will forge a path of impact together.

These values are the foundation of who we are and reflect the Quinnipiac spirit found across our campuses. For more information, please visit qu.edu. Connect with Quinnipiac on Facebook, Instagram, YouTube, TikTok and X.

• Provide administrative clerical support to the hockey offices, programs and camps.
• Maintain calendar for the hockey staff and programs. Coordinate internal and external meetings, travel schedules and travel arrangements for the hockey staff and teams.
• Prepare all correspondence for approval and signature by the coaches.
• Assist the head coaches in the preparation and implementation of the hockey operations budget. Monitor expenditures and process payments/reimbursements.
• Assist the hockey staff in planning and implementation of special events.
• Maintain records pertaining to recruiting, recruiting logs, official & unofficial visits, and recruiting trips.
• Coordinate ordering of supplies, special merchandise, work with off campus and on campus vendors for staff functions, complete mass mailings for recruiting and organize all meals: holiday break meals; away game meals; pre-game and post home game meals.
• Assist coaching staff with complementary admissions process as needed.
• Attend all home men’s and women’s ice hockey games to help facilitate game day needs of coaches, team, alumni and professional scouts; this will require a variable work schedule during the season.
• Coordinate and supervise student managers in the hockey office.
• Other special projects and responsibilities as assigned.

• High School Diploma or GED required

• 1–3 years of administrative, operations, or athletics program support experience preferred.
• Strong interpersonal and customer-service skills.
• Excellent verbal and written communication abilities.
• Proficient with Microsoft Office including Outlook, Word, Excel, and OneDrive.
• Experience using athletics-specific platforms such as Teamworks and the NCAA Travel Portal preferred.
• Strong organizational skills.
• Experience planning events and ability to support departmental events.
• Ability to coordinate travel logistics.
• Proactive, resourceful, and solution-oriented mindset.
• Proven ability to collaborate effectively with individuals from varied backgrounds.