Administrative Assistant

Our client is looking for a detail-oriented and reliable Part-Time Remote Administrative Assistant to support their management team. Over the past few years, they have established themselves as a leader in their sector through significant market expansion and a commitment to sustainable operational excellence. This role is central to ensuring smooth communication and coordination across their departments. Responsibilities Accurately enter and organize data, including RFQs (Request for Quotes), into spreadsheets and their CRM system. Proactively monitor and manage designated email inboxes, identifying and flagging messages that require follow-up to ensure nothing is missed. Serve as a communication liaison between department heads and management, facilitating clear and timely information flow. Initiate weekly check-ins with various departments to compile project updates and summarize progress for leadership. Conduct follow-ups on outstanding action items and deadlines on behalf of the management team. Maintain and organize shared digital documents and folders within their cloud-based workspace to ensure accessibility and order. Assist in organizing and delegating emails to the appropriate team members to optimize communication efficiency. Requirements Must be highly organized, efficient, and demonstrate a proactive approach to tasks. Possess exceptional verbal and written communication skills, with a strong emphasis on consistent follow-up. Exhibit proficiency with Google Workspace tools, including Sheets, Docs, and Gmail, and be comfortable working within a Chrome-based environment. Tech-savvy and adept at using remote work tools and digital collaboration platforms. Ability to independently prioritize a dynamic task list and work with minimal direct supervision. Qualifications Proven experience in an administrative, coordination, or support role. A mature, patient, and approachable demeanor with the ability to "read the room." Must be an excellent listener, a reliable task-completer, and maintain a high-energy yet calm disposition. Independent and self-motivated, with great communication skills Benefits This is a Part-Time, 100% Remote position. Enjoy the flexibility of working from your own home. Become part of a supportive and dynamic team.