Executive Assistant

• Manage complex calendars for  Vice President, including scheduling, prioritization, and optimizing time allocation. 

• Coordinate internal and external meetings, executive reviews, briefings, travel, and events. 

• Prepare agendas, collect pre-reads, and support follow-up actions to ensure meetings drive decisions and progress. 

• Draft, edit, and proofread executive correspondence, presentations, and communications. 

• Maintain strict confidentiality and exercise excellent judgment in sensitive matters. 

• Serve as a point of contact between the executive team and employees, customers, partners, and board members. 

• Track and manage executive action items, ensuring follow-through across functions. 

• Support onboarding of senior hires and coordinate key cross-functional events (e.g., leadership offsites, quarterly reviews). 

• Assist in preparing materials for board meetings, investor updates, and high-level program reviews. 

• Organize and maintain executive files, documentation, and digital workspaces. 

Basic expectations for this role include a minimum of: 

• 5+ years of experience as an Executive Assistant supporting senior executives (C-suite, Founder, President, VP, or equivalent). 

• Exceptional organizational, time-management, and prioritization skills. 

• Strong written and verbal communication abilities; ability to craft polished, executive-ready content. 

• High emotional intelligence, discretion, and ability to maintain confidentiality at all times. 

• Demonstrated ability to work in fast-paced, dynamic environments with shifting priorities. 

• Proficiency with Microsoft Office, Teams, Planner, and modern productivity tools. 

• Experience supporting executives in aerospace, defense, manufacturing, or technology fields. 

• Experience managing complex cross-functional workflows or executive-level project support. 

• Familiarity with government contracting, program reviews, or technical organizations. 

• Experience organizing leadership offsites or board-level meetings. 

#LI-RD1

Benefits: 

• Competitive total compensation package 
• Comprehensive benefit package options include medical, dental, vision, life, and more.
• 401k with company-match 
• 4 weeks of paid time off each year
• 12 annual company holidays

Why Join Zone 5 Technologies?

• Innovative Environment: Work on cutting-edge technology that is shaping the future of defense and aerospace.
• Collaborative Culture: Join a team of passionate professionals dedicated to pushing the boundaries of what’s possible.
• Career Growth: Opportunities for professional development and career advancement.

If you are passionate about unmanned aircraft technology and want to be a part of a dynamic and growing company, we would love to hear from you. Apply today and join the Zone 5 Technologies team! 

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Zone 5 Technologies is a federal contractor and participates in E-Verify to confirm employment eligibility. As required by law, we will verify the identity and employment authorization of all new employees using the E-Verify system. Learn more about your rights and responsibilities under E-Verify: https://www.e-verify.gov.