Accounts Specialist

This position provides support within the accounts department to maintain the financial health of the Company. The position holder is involved in a variety of activities ranging from liaising with suppliers and auditors to ensuring adherence to regulatory requirements. Ideally, the person holding this position is methodical, detail-oriented and able to handle multiple tasks efficiently and effectively.. 

• To promote a positive Safety Culture and to ensure that Safety and Quality Policy is communicated/promoted and implemented within the organization
• To ensure that all elements of the SMS are properly implemented, maintained and continuously improved by fulfilling all SMS related duties and responsibilities as defined in SMS Manual
• Oversee and manage the accounting of consignment stock, ensuring accurate records are maintained.
• Collaborate with the sales and inventory teams to reconcile consignment stock accounts.
• Ensure the integrity and accuracy of financial master data.
• Regularly review and update financial master data as required.
• Conduct thorough credit risk assessments for potential clients, customers and vendors.
• Recommend credit limits and terms based on assessments and in accordance with the Delegation of Authority.
• Oversee the collection of outstanding invoices and ensure timely payments.
• Maintain accurate records of accounts receivable and provide periodical management reports on the status.
• Account for freight costs and ensure they are correctly allocated and recorded.
• Liaise with logistics and operations teams to reconcile any discrepancies in freight accounting.
• Process and track payments to suppliers, ensuring timely settlements.
• Resolve any discrepancies in invoices or payments.
• Maintain and reconcile general ledger accounts.
• Ensure all financial transactions are correctly recorded in the general ledger.
• Analyse and record various costs associated with the production or acquisition of goods.
• Assist in the preparation of cost reports and analysis to aid management decisions.
• Assist in preparing monthly financial statements and reports.
• Reconcile bank statements and ensure all transactions are accounted for.
• Ensure punctual payments to suppliers and address any discrepancies in invoices.
• Provide essential documentation and information during audits.
• Administer payroll timely, ensuring accurate calculations.
• Submit required data and reports to the Commissioner for Revenue and other relevant authorities.
• Remain updated with the latest financial regulations and standards.
• Ensure the company's financial practices align with statutory regulations and legislation.
• Execute any other task commensurate with the role

• Safety: Responsible to avoid environmental impacts, accidents and risks to the company, the business and the colleagues
• Quality :All business transactions meet company policies, regulations, compliance and quality requirements
• Delivery: Achieving continuous improvements in performance
• Cost: Identification of improvements in efficiencies, in cost of poor quality
• People: Continuous improvement, Lean, 5S and First Time Right are an integral part of the daily operation, business practice and behaviour
• 5S: Ensure that all 5S Standards are adhered with at all times in his/her area of responsibility

• Preferably an MQF Level 5 qualification in accounts, finance, or a related area 
• Preferably at least 2 years’ experience in a similar role 
• Excellent knowledge (at least intermediate, preferably advanced level) in the use of MS Office especially Excel 
• Excellent attention to detail and organisational skills 
• Strong communication skills, both written and verbal 
• Excellent interpersonal skills 
• Ability to work to tight deadlines and handling multiple priorities. 
• Able to work independently 
• Willingness to extend his or her knowledge