FT - HR Administrator - Human Resources/Risk Management Division

HR ADMINISTRATOR - TFT CONTRACT EMPLOYEE

Department: Management Services

Division: Human Resources/Risk Management

Pay: GRADE 145: $64,176.38 - $93,055.74 Annual Salary ($30.85 - $44.74 Hourly rate).

FLSA Status: Non-Exempt, Merit, Full-Time, Eligible for Benefits

This is a temporary full-time position, approximately 12 months, with a possible extension if additional funding is provided.

GENERAL PURPOSE

Under the direction of the HR/Risk Management Director and Assistant HR/Risk Director, the HR Administrator performs professional and administrative human resources functions with an emphasis on employee learning and development, human resources information systems (HRIS), and general HR operational support. Develops, coordinates, facilitates, and evaluates city employee training and development programs. Provides functional support for the City's HR/Risk technology systems. Supports talent acquisition activities, payroll processes as needed, and HR data analytics and reporting. Contributes to the continuous improvement of Human Resources programs, systems, processes, and service delivery.

ESSENTIAL JOB FUNCTIONS

• Develops, coordinates, organizes, facilitates, trains, and evaluates employee learning and development programs for all city employees.
• Develops and facilitates training on personnel policies and procedures, leadership development, and other organizational training priorities.
• Creates training curricula, presentations, facilitator guides, job aids, exercises, assessments, e-learning materials, and other instructional resources to assist HR/Risk Management.
• Delivers training through classroom, virtual, e-learning, individual, and other appropriate methods.
• Establishes assessments and evaluation methods to measure training effectiveness and recommends improvements to content and delivery.
• Assists the HR/Risk Assistant Director with the operation and administration of the City Performance Management System and the Learning Management System (LMS), including course setup, enrollment, user support, training records, reporting, troubleshooting, and vendor support.
• Provides HRIS support for assigned systems and processes; assists with system maintenance, data entry and validation, testing, SOP documentation, troubleshooting, and coordination with internal and external support staff.
• Supports talent acquisition activities as needed, including recruitment process coordination, job posting and applicant tracking system support, interview scheduling, communications with applicants, hiring documentation, scheduling drug screenings and physicals, and other onboarding-related tasks.
• Provides payroll support as needed, including reviewing and processing assigned information, resolving routine discrepancies, coordinating with the Payroll Administrator, and maintaining accurate and timely records.
• Collects, compiles, validates, analyzes, and reports HR data and metrics; prepares routine and ad hoc reports and dashboards and identifies trends, data issues, and opportunities for process improvement.
• Provides data analytics support to HR/Risk leadership, translating data into clear summaries and information that support planning, decision-making, and evaluation of HR programs.
• Provides information and general assistance regarding personnel policies, procedures, programs, systems, and processes.
• Assists in the development, review, implementation, and communication of HR policies, procedures, guidelines, forms, and process documentation as needed.
• Maintains accurate, organized, and confidential information on all HR/Risk employee and city information.
• Maintains knowledge of applicable federal, state, and local employment laws and regulations relevant to assigned duties and assists with organizational compliance.
• Participates in city-wide HR initiatives, employee engagement activities, recruitment and community outreach events, safety and risk management activities, and other HR programs as assigned.
• Attendance and punctuality are essential functions of this position. The employee is required to work as a team and frequently meet with co-workers and supervisors; the employee is required to communicate in-person with the public and city employees during office hours.
• Perform other related duties as required/assigned.

EDUCATION AND EXPERIENCE REQUIREMENTS

• Bachelor's degree from an accredited college or university in Human Resources, Business Administration, Information Systems, or a closely related field; or five years of progressively responsible experience in human resources, HRIS, training and development, or related work.
• Experience supporting HR information systems, including a performance management software system and a city learning module system. Experience with talent acquisition processes, payroll support, HR reporting, or data analytics is highly preferred.
• Experience in public-sector human resources is also preferred.
• Knowledge and working experience in relation to the Utah Retirement System is preferred.
• Any combination of education, training, and experience that would likely provide the required knowledge and abilities may qualify.

SPECIAL REQUIREMENTS

• Possession of, or ability to obtain, an appropriate, valid Utah driver's license within 180 days from the date of hire.
• Employees will be required to complete all position-specific NIMS training courses within one year of hire.

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of human resources administration and HRIS support.
• Knowledge of employee learning and development software, talent acquisition processes, and performance management programs
• Knowledge of payroll processing.
• Knowledge of data integrity, electronic recordkeeping, confidentiality, and applicable federal, state, and local employment laws and regulatory requirements.
• Knowledge of training facilitation, employee development, training needs assessment, and program evaluation.
• Skills in administering and supporting HR software systems, troubleshooting user issues, documenting processes, and coordinating with internal and external support staff.
• Skills in organizing and delivering engaging training programs and presentations; providing responsive customer service; and communicating technical information in understandable terms.
• Skills in collecting, validating, analyzing, and presenting HR data; preparing scheduled and updated reports.
• Ability to use and update data through all Microsoft Office applications and work with the city HRIS and all division-related technology.
• Ability to exercise sound judgment, discretion, professionalism, and confidentiality when handling employee and organizational information.
• Ability to establish effective working relationships, communicate effectively orally and in writing, analyze information, and develop practical recommendations.
• Ability to work independently and collaboratively, manage multiple priorities and deadlines, maintain accurate records, and identify process improvements.
• Ability to comply with city policies and procedures.

OGDEN CITY BENEFITS

• Language Pay
• Longevity Pay
• Holidays
• Sick, Vacation, and Comp Time Leave
• Medical and Dental
• EAP- Employee Assistance Program
• Life Insurance
• Long-Term Disability
• Employee Loan Program- Computer, Bike & Exercise equipment loans when available
• Wellness Program
• Tuition Reimbursement

FULL JOB DESCRIPTON ATTACHED AS PDF