Sales Administrator (Commercial HVAC & Roofing)

Are you organized, detail-oriented, and someone who enjoys keeping things running smoothly? Do you thrive in a fast-paced environment where teamwork, communication, and customer service make a difference?

If you are a self-motivated professional with a strong work ethic and enjoy supporting a successful team, we want to meet you!

We are looking for a Commercial Sales Support Coordinator to provide administrative and organizational support to our Commercial HVAC and Roofing Sales Departments.

This is an important role for someone who enjoys organization, coordination, and working with multiple departments. You will help keep sales operations organized, ensure important documentation is completed accurately, and support our teams in delivering an outstanding customer experience.

• →Maintain accurate and up-to-date customer information in company systems.
• →Request, collect, and provide important customer documentation, including W-9 forms and Certificates of Insurance (COIs).
• →Prepare and submit prequalification packages for General Contractors (GCs).
• →Coordinate, organize, and submit required project closeout documentation.
• →Create, maintain, and update sales binders, including replacing outdated materials.
• →Participate in progress note meetings and assist with tracking and communicating project updates.
• →Purchase and process project warranties.
• →Prepare and issue purchase orders.
• →Gather and maintain customer and project information to ensure company records are accurate.
• →Coordinate communication between departments to keep information flowing efficiently and projects moving forward.

We are looking for someone who brings a positive attitude, takes pride in their work, and enjoys being part of a team.

• High school diploma or equivalent.
• Strong verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Proficiency in Microsoft Office, including Word, Excel, and Outlook.
• General computer skills and the ability to learn new software and systems.
• Ability to multitask, prioritize, and manage deadlines in a fast-paced environment.
• Strong interpersonal skills and a customer-focused mindset.
• Positive attitude, dependability, and a willingness to jump in and help wherever needed.

We believe in taking care of our people and providing benefits that support their health, financial future, and professional growth.

At GSM Services, we don't just offer jobs—we offer opportunities to build a career with a company that has stood the test of time.

If you are ready to bring your organizational skills, positive attitude, and attention to detail to a company that appreciates great people and great work, we would love to hear from you!