Administrative Assistant (Austin)

WHO WE ARE:
The Texas Workforce Commission connects people with careers across the state. While we are based in Austin on the north lawn of the Texas State Capitol, we have offices statewide. We're a Family Friendly Certified Workplace with great work-life balance, competitive salaries, extensive opportunities for training and development, and fantastic benefits. This position is located at the Criss Cole Rehabilitation Center (CRCC) at 4800 N. Lamar Blvd.

TWC is not considering applications from individuals who require sponsorship for an employment visa, now or in the future, for this position. This includes, but is not limited to, individuals currently on H-1B, F-1 (OPT/CPT), or H-4 visas. You must be a Texas resident to work for the Texas Workforce Commission or willing to relocate to Texas.

WHO YOU ARE:
The Criss Cole Rehabilitation Center (CCRC) Administrative Assistant III performs complex (journey-level) administrative support work. Work involves disseminating information, maintaining filing systems and performing internal administrative support work. May provide guidance to others. Works under general supervision, with moderate latitude for the use of initiative and independent judgment. If selected for this position, you must be willing and able to participate in an blindfold-immersion training program and must be able to work 8AM-5PM Monday - Friday.

YOU WILL BE TRUSTED TO:
- Prepare and disseminate information concerning agency programs and services.
- Prepare, edit, and distribute correspondence, reports, studies, forms, and documents.
- Ensure accessibility training is current and all materials are accessible and implements universal design.
- Perform general office duties such as filing, answering and routing phone calls, routing mail, and ordering and maintaining office supplies.
- Respond to inquiries and interprets rules, regulations, policies and procedures.
- Coordinate meetings, conferences, and seminars.
- Participate in the planning and execution of an agency program.
- Compile and enters data for charts, graphs, databases, summaries or reports.
- Assist in the development of administrative or technical assistance policies and procedures.
- Provide assistance answering and routing phone calls, taking messages, and greeting and directing visitors to the appropriate staff as needed.
- Manage and maintain schedules and travel arrangements for managers and directors.
- Prepare and compile presentation and training materials.
- Organize and maintain schedules and travel arrangements for managers and directors.
- May provide guidance to others.
- Perform related work as assigned.

YOU QUALIFY WITH:
- Two years of full-time experience that provided knowledge of administrative support functions and office practices and procedures, or clerical administration and business management practices, such as preparation, maintenance, and control of forms, records and reports.
- Relevant academic credits may be applied toward experience qualifications for this position.

YOU ARE A GREAT FIT WITH:
- Knowledge of office practices and administrative procedures.
- Skill in the use of standard office equipment and software.
- Ability to implement administrative procedures.
- Ability to interpret rules, regulations, policies and procedures.
- Effective communication.
- Ability to provide guidance to others.

YOU GAIN: 
- A Family Friendly Certified Workplace
- Competitive salary: $2953.25-$4012.58/month 
- Defined Retirement Benefit Plan 
- Optional 401(k) and 457 accounts 
- Medical Insurance 
- Paid time off, including time for vacation, sick and family care leave 
- Additional benefits for active employees can be found at https://www.ers.texas.gov/Active-Employees/Health-Benefits 

Duty involves up to 10% travel within the state of Texas.

VETERANS:
Use your military skills to qualify for this position or other jobs! Go to www.texasskillstowork.com to translate your military work experience and training courses into civilian job terms, qualifications, and skill sets. Also, you can compare this position to military occupations (MOS) at the Texas State Auditor's Office by pasting this link into your browser: https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf 

HOW TO APPLY: 
To be considered, please complete a State of Texas Application for Employment and apply online at www.workintexas.com or on Taleo (Job Search). TWC is not considering applications from individuals who require sponsorship for an employment visa, now or in the future, for this position. This includes, but is not limited to, individuals currently on H-1B, F-1 (OPT/CPT), or H-4 visas. You must be a Texas resident to work for the Texas Workforce Commission or willing to relocate to Texas. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. A position utilizing this classification will be designated as security sensitive according to the Texas Labor Code, Section 301.042.