Executive Assistant

• Manage complex calendars across multiple time zones, including meetings, travel logistics, and coordination with internal and external stakeholders;

• Prepare briefing materials, presentations, agendas, and follow-up notes for leadership meetings;

• Serve as the primary point of contact for CEO communications that require prioritization and clear response workflows.

• Own payroll execution and coordination with external providers, ensuring accuracy, timeliness, and clean records;

• Liaise with accountants, payroll services, and operational tools to sustain financial and administrative discipline;

• Support operations to maintain employee records, benefits coordination, and documentation workflows.

• Manage onboarding and offboarding processes end-to-end, including contracts and employee documentation;

• Organize office logistics, events, and offsite planning;

• Track recurring operational tasks and deadlines across finance, HR, and administrative domains.

We value signal, judgment, and mindset over perfect resumes. Strong candidates typically bring:

• Proven experience as an Executive Assistant supporting C-level leaders, ideally in fast-growing tech or consulting environments;

• Exceptional communication skills in English (mandatory);

• Comfortable managing shifting priorities and multiple time zones in a fast-paced, high-ambiguity environment;

• Highly organized, detail-oriented, and able to anticipate needs before they arise;

• Strong mastery of Google Suite and/or Microsoft Office; experience with productivity tools (Notion, Slack, CRM) is a plus;

• Proactive problem solver with a positive, can-do attitude and strong ownership mindset;

• Thrives in a startup environment where impact is immediate and execution is valued.