Executive Assistant

The Executive Assistant ensures the smooth day to day operations of Fine Art Finance. This position reports directly to the President and supports the entire division.

• →Manage all communications for the President, including telephone, email, mail and fax.
• →Manage office correspondence, filings and all office systems.
• →Support business development activities, including marketing materials, events, appointments and mailings.
• →Proof and edit written materials and coordinate public relations activities.
• →Handle invoices, expense processing and bookkeeping.
• →Responsible for account reconciliation and budget preparation.
• →Prepare and document bank procedures and policies, including security, compliance, safety and privacy statement.
• →Make all travel arrangements and schedule meetings for President.

• →Comply with all safety policies, practices and procedures.  Report all unsafe activities to supervisor and/or Human Resources.
• →Participate in proactive team efforts to achieve departmental and company goals.
• →Perform other duties as assigned.
• →Receive guidance with respect to general objectives; in the majority of tasks and projects assigned, determine methods, work sequence, scheduling, and how to achieve objectives of assignments; operate within specific policy guidelines.
• →Handle multiple tasks simultaneously.

• Bachelor’s degree from four year college or university.
• One to two years related experience and/or training; or equivalent combination and experience.
• Previous experience in finance, financial analysis and/or academic background in these areas highly preferred
• Proficiency with Word, Excel, and PowerPoint.
• Excellent oral and written communication skills
• Detail-oriented with strong organizational and time-management skills
• Ability to multi-task and manage numerous projects at once

• Able to hear, understand and respond appropriately to others in person or with other communication devices.
• Able to read and observe surroundings.
• Able to physically perform duties at the speed, mobility and force necessary.
• Able to manage emotional and mental state while performing various job duties.
• Able to verbally communicate in English, thoughts and questions at a reasonable level of articulation.