Construction Operations & Scheduling Coordinator

We are seeking a highly organized, driven, and tech-savvy Construction Operations & Scheduling Coordinator to oversee our custom-built Monday.com construction management portal, enforce company processes and protocols, and actively manage project schedules to keep projects moving ahead of deadlines.

This role is critical to the daily execution of our construction operations. The ideal candidate has a strong construction background, understands scheduling and field operations, and knows how to identify bottlenecks, solve problems quickly, and push projects forward with urgency.

This person will be responsible for holding teams accountable, communicating daily with staff and contractors, auditing project progress, managing punch lists, reviewing quality control through cameras and OpenSpace software, assisting procurement, and helping drive schedule performance across all projects.

We are looking for someone who thrives in fast-paced construction environments, communicates aggressively and professionally, and can proactively create solutions instead of simply identifying problems.

• Manage and actively drive construction schedules across multiple projects

• Coordinate team schedules to ensure no employees, vendors, or contractors are double-booked

• Ensure all team members and contractors are showing up to work daily and arriving on schedule

• Monitor jobsite activity through security cameras and field reporting systems

• Stay in constant communication with contractors, subcontractors, and project managers regarding schedule updates and daily operations

• Push schedules aggressively to gain back time and “win days” whenever possible

• Identify delays, bottlenecks, and operational inefficiencies before they become major issues

• Audit project progress daily and understand exactly where projects are being slowed down and why

• Create solutions immediately when problems arise and implement corrective actions with urgency

• Coordinate with field teams, subcontractors, procurement, and management to accelerate project timelines

• Develop process improvements to prevent repeated scheduling issues in future projects

• Hold teams accountable to schedule milestones and deadlines

• Manage and oversee our custom-built Monday.com operations portal

• Ensure all workflows, tasks, processes, and company protocols are being followed properly

• Maintain accurate project tracking and task management daily

• Monitor overdue tasks and ensure team accountability across departments

• Keep all project information organized and updated in real time

• Communicate daily with internal team members through phone calls, messages, Slack, and other communication tools

• Hold employees, project managers, cleaners, and contractors accountable for daily deliverables

• Follow up aggressively and professionally on incomplete tasks and missed deadlines

• Coordinate between departments to keep operations running smoothly and efficiently

• Maintain constant communication with field personnel to ensure projects stay on schedule

• Manage and complete construction punch lists

• Review daily property lock checks using security camera systems

• Review cleaning and property readiness through cameras and OpenSpace software

• Understand field conditions, construction sequencing, and jobsite operations

• Communicate directly with subcontractors regarding project progress, scheduling, quality control, and completion requirements

• Ensure properties meet cleanliness and readiness standards before final approvals

• Participate in invoice approval processes

• Verify property readiness, cleanliness, and completion status prior to contractor payment approvals

• Ensure proper documentation and operational compliance before payments are released

• Assist procurement department with ordering materials and coordinating deliveries

• Help prevent material-related project delays

• Support daily operational and administrative tasks as needed

• Coordinate urgent purchasing and scheduling needs to keep projects on track

• Experience managing residential construction projects

• Experience with remote construction operations coordination

• Bilingual (English + Spanish) is a plus!

• Experience with Monday.com preferred

• Strong construction background required

• Experience in construction operations, project coordination, scheduling, or project management

• Strong understanding of construction sequencing and scheduling logic

• Ability to identify bottlenecks and proactively solve problems

• Experience pushing schedules and accelerating project timelines

• Comfortable managing multiple moving parts simultaneously

• Strong leadership and accountability management skills

• Excellent communication and follow-up abilities

• Comfortable communicating with contractors and field teams daily

• Ability to manage schedules, staffing coordination, and daily operations efficiently

• Strong technology and software proficiency

• Experience with construction software platforms and project tracking systems

• Comfortable using:

  • Monday.com

  • OpenSpace or similar construction software

  • Security camera systems

  • Google Workspace / Microsoft Office

  • Messaging and communication platforms

The ideal candidate is:

• Highly organized and detail-oriented

• Proactive and solution-driven

• Urgent, responsive, and accountable

• Strong in construction scheduling and operations

• Comfortable holding teams accountable

• Able to identify operational weaknesses quickly

• Focused on solving problems instead of making excuses

• Excellent at multitasking and communication

• Strong with technology and operational systems

This role is ideal for someone who enjoys construction operations, problem-solving, schedule management, team coordination, and driving projects forward aggressively and efficiently every single day.