Executive Assistant

Karbon

AccountGroove

Microsoft Office

Google Workspace

Claude

Manage calendars for six partners

Coordinate internal and external meetings

Schedule client calls and appointments

Manage inboxes and email communications

Assist with task management and workflow tracking within Karbon

Organize and maintain partner schedules and priorities

Coordinate recurring meetings and firm events

Prepare meeting agendas and follow-up action items

Support document preparation and administrative projects

Assist with travel arrangements when needed

Monitor deadlines and ensure timely completion of administrative tasks

Help improve administrative processes and workflows

Minimum 3+ years of Executive Assistant experience

Experience supporting multiple executives simultaneously

Excellent written and verbal English communication skills

Strong calendar and email management experience

Exceptional organizational and time-management skills

Ability to prioritize competing requests effectively

Strong attention to detail

Proficiency with Microsoft Office and Google Workspace

Ability to work independently with minimal supervision

Experience supporting partners, executives, or leadership teams in a professional services firm

Experience working in accounting, legal, consulting, or financial services environments

Familiarity with Karbon or other practice management software

Experience supporting multiple stakeholders simultaneously

Experience with AI productivity tools and workflow automation

Experience working with U.S.-based businesses

Professionalism and discretion

Ownership mentality

Strong communication skills

Organization and prioritization

Proactive problem-solving

Adaptability and flexibility

Relationship management

Technology adoption mindset