UN Women - Executive Assistant, N-PPSA 5, office-based, Brasília, Brazil

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

1. Provide executive support to the UN Women Country Representative
• Manage and strategically prioritize the Country Representative’s calendar, ensuring that meetings, missions and commitments are well planned, coordinated and aligned with office priorities;
• Maintain an action tracker of key decisions, deadlines and follow-up commitments arising from meetings, correspondence and missions, and proactively alert the Country Representative and relevant teams of pending actions;
• Prepare daily and weekly agenda briefs, including background materials, meeting objectives, talking points when available, participant lists and follow-up actions.
• Arrange travel and hotel accommodations for the Country Representative, and provide related support to other colleagues when required and agreed with the Country Representative.;
• Answer and screen calls for the Country Representative with tact and discretion;
• Maintain an up-to-date roster of Country Office contacts.

• Completion of secondary education is required.
• Bachelor’s degree in business administration, Executive Secretariat, or related fields is desirable.

• At least 5 years of progressively responsible experience in administration, secretarial, or Program support service is required.
• Experience providing executive or senior-level administrative support to senior managers, representatives, directors or equivalent leadership positions is required.
• Experience managing complex calendars, confidential correspondence, travel arrangements, meeting logistics and follow-up systems is required.
• Experience in the use of computer applications, office software packages such as Microsoft Office, and web-based management systems is required. Experience in the use of ERP systems, preferably Oracle Cloud/ Quantum, is desirable.

• Fluency in English and Portuguese is required.
• Knowledge of another official UN language is desirable (French, Arabic, Chinese, Russian or Spanish).

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)

Note: Applicants must ensure that all sections of the application form, including the sections on education and employment history, language are completed. If all sections are not completed the application may be disqualified from the recruitment and selection process.