Office Specialist

We will be accepting applications for this job opening only between the opening and closing dates. Individuals who meet all of the requirements will be considered for an interview. Job applications may be filled out in person or online at www.alaskancopper.com

The Office Specialist Supports the quality system program by checking mill test reports for accuracy, entering test reports into sales order system and providing correct documentation for shipments. Assists the sales department with sales related activities such as receiving, future sales orders, credit memos.

1. Strong attention to detail for identifying discrepancies and ensuring compliance with customer and industry requirements.

2. Ability to resolve documentation discrepancies professionally and efficiently when working with mills, suppliers, and customers.

3. Organized, detail‑oriented, and able to communicate clearly and pleasantly in both written and verbal interactions.

4. Proficient with Microsoft Office applications, including Word, Excel, and Outlook.

5. Experience handling customer documentation requests and transactional office tasks with accuracy, confidentiality, and a high level of reliability.

1. Receive and scan mill test reports into sales order system, compare against specifications and purchase order.

2. Contact mills to request or expedite ship dates and test reports.

3. Send test reports to customers when required.

4. Receive incoming material in sales order system.

5. Manage paperwork for future orders.

6. Issue credit card authorizations for sales orders.

7. Interface with Product Managers on special attention orders.

8. Other duties as required.

1. Understanding of industrial distribution processes.

2. Experience in quality assurance programs and documentation.

3. Community college or university education in business or a related field, or equivalent work experience, is preferred.

Considered on an individual basis.

Total At One Time (Hours) Total During Entire 8-Hour Day

Standing: 15 minutes 1/2-1 1/2 hours

Walking: 10 minutes 30 minutes

Sitting: 2 hours 5 1/2 hours

Lifting: Carrying:

Up to 5 lbs.: FREQUENTLY (34-66%) FREQUENTLY (34-66%)

6-10 lbs.: OCCASIONALLY (1-33%) OCCASIONALLY (1-33%)

11-20 lbs.: OCCASIONALLY (1-33%) OCCASIONALLY (1-33%)

21-25 lbs.: NEVER NEVER

26-50 lbs.: NEVER NEVER

Simple Grasping: YES Pushing & Pulling: NO

Fine Manipulating: YES

Right Foot: NO Left Foot: NO

Both: NO

Climbing: OCCASIONALLY (1-33%) Kneeling: NEVER

Balancing: NEVER Crouching: OCCASIONALLY (1-33%)

Bending: OCCASIONALLY (1-33%) Crawling: NEVER

Stooping: OCCASIONALLY (1-33%) Reaching: FREQUENTLY (34-66%)

Talking and/or Hearing: YES

Seeing: Depth Perception: YES

Field of Vision: YES

Accommodation: YES

Color Vision: NO

PHYSICAL SURROUNDINGS: X Inside (75% of time)

_ Outside (75% of time)

_ Both (equal amounts)

TEMPERATURE: _ Cold (enough to cause bodily discomfort)

_ Hot (enough to cause bodily discomfort)

_ Variations (sufficient to cause bodily reactions)

WET: _ Contact with water and/or other liquids

HUMID: _ Moisture content sufficient to cause bodily discomfort.

NOISE: _ Sufficient to require hearing protection

VIBRATION: _ Sufficient to cause repeated motion or continuous shock

HAZARDS: _ Risk of bodily injury present

FUMES: _ Smoke or vapors resulting from combustion or chemical reaction

ODORS: _ Toxic or non-toxic smells

TOXIC CONDITIONS: _ Exposure to disabling fumes, dusts, gases, vapors, mists or liquids that may cause bodily harm.

DUST: _ Small particles that may cause ocupational disease

POOR VENTILATION: _ Exposure to drafts or insufficient movement of air