Administrative Assistant (Secretary)- 3615676

The Administrative Assistant (Secretary) will primarily be supporting the Office Manager and secondarily supporting Attorneys.

This position will handle highly confidential information on a daily basis.

• →Strong verbal and writing skills; wants to be part of a team.
• →Capable of performing a variety of clerical and administrative duties using various computer programs.
• →Prepares, processes, and proofreads documents; Mails, faxes, copies, and/or arranges for delivery of documents;
• →Maintains filing systems, control records and indexes using moderate independent judgment;
• →Data management including time entry, document databases, email and hard copies;
• →Coordinates and participates in document production;
• →Assists with file opening via the BAC system;
• →Communicates with vendors, building management, attorneys and others via telephone, email, in person, and in writing, obtaining and giving information as directed;
• →Maintains supervisor(s) calendar electronically and/or manually by scheduling appointments and critical dates and keeping supervisor posted of same;
• →Opens and closes files, and maintains client and business files by filing and retrieving materials as required;
• →Screens phone calls; records and delivers messages and provide callers with information as authorized by supervisor;
• →Makes travel arrangements through the Firm’s designated Travel Agency;
• →Performs related duties as assigned.

• Bachelor’s Degree preferred.
• 3+ years of secretarial/administrative assistant experience.
• Ability to type – excellent spelling, punctuation and grammar required. May be required to know legal terminology at times.
• Competent in the use of computers and Microsoft Office Word, Excel, Power Point and Microsoft Outlook.
• Excellent organizational skills and people skills.
• Ability to effectively communicate both orally and in writing.