Receptionist & Office Coordinator

Los Angelesfull-timemid

Office CoordinatorAdministration & Office Support

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Quick Summary

Overview

Spacecraft represent the most pressing unmet need across the entire aerospace industry. As more launch vehicles come online and the cost to orbit decreases, more companies launching payloads to space continue to emerge.

Key Responsibilities

Greet and assist visitors, candidates, and vendors to ensure a professional and friendly experience Assist in ordering and setting up catering and supplies for meetings and company events Stock and maintain break room food at both Apex Factory One…

Requirements Summary

All applicants must be a U.S. Person Prior experience in an administrative, receptionist, or office support role preferred Friendly and professional demeanor with strong interpersonal and customer service skills Comfortable handling light physical…

Technical Tools

ms-office

For the first time in history, this influx of payload companies combined with reduced launch costs has resulted in a massive increase in need for commercial spacecraft platforms, known as satellite buses. These buses hold the payloads of our customers and are flown on launch vehicles.

Apex manufactures these satellite buses at scale using a combination of software, vertical integration, and hardware that is designed for manufacturing. Our spacecraft enable the future of society: ranging from earth observation to communications and more.

We’d love for you to join us on our mission of providing humankind access to the galaxy beyond our planet.

About the Role

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As the Receptionist/Office Coordinator at Apex, you’ll be the first face our visitors see and the behind-the-scenes engine keeping our office running smoothly. From greeting clients to coordinating conference room schedules, managing office supplies and snacks, and helping with company events, you’ll play a big role in maintaining a welcoming, high-functioning workplace. This is a people-facing, detail-driven role based out of our facility in Playa Vista, CA.

Responsibilities

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Greet and assist visitors, candidates, and vendors to ensure a professional and friendly experience
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Assist in ordering and setting up catering and supplies for meetings and company events
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Stock and maintain break room food at both Apex Factory One and Beethoven
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Manage conference room bookings, including resolving double bookings and approving room requests
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Coordinate with vendors for service and support needs - including daily lunch delivery, coffee machine maintenance and food deliveries
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Serve as backup support for security during breaks and deliveries
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Receive and distribute deliveries and mail
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Take on other tasks as assigned to support the daily operation of the office
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Other duties as assigned

Requirements

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All applicants must be a U.S. Person
Prior experience in an administrative, receptionist, or office support role preferred
Friendly and professional demeanor with strong interpersonal and customer service skills
Comfortable handling light physical tasks, including lifting and carrying packages up to 25 lbs.
Highly organized with attention to detail and a knack for juggling multiple tasks
Comfortable using office tools and systems (e.g., Microsoft Office)
Flexible, resourceful, and happy to roll up your sleeves for whatever’s needed

#LI-JC1

What We Offer

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Apex believes in creating a work environment that you look forward to embracing every day. Our employees love working at Apex, and we want you to love it too. We're a fast-growing startup backed by $200M in Series D funding, and we invest heavily in our people from day one.

What We Offer

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✓Shared upside: Receive equity in Apex, letting you benefit from the work you create

✓Best-in-class healthcare: 100% company-paid medical, dental, and vision for you and your dependents, plus $100k life insurance at no cost

✓Comprehensive PTO package to reset and recharge - starting at 15 days vacation, growing to 20+ days annually, plus 10 paid holidays

✓Competitive 401(k) plan with generous matching - 100% match on first 3%, 50% on next 2%

✓8 weeks paid parental leave plus childcare reimbursement up to $350/day for work-related travel

✓Daily catered lunch and unlimited snacks to keep you fueled throughout the day

✓Vibrant community: Monthly office socials, pickleball tournaments, run club, and gatherings for you and your family

✓Your dream desk setup and all the tools you need to be your most productive self

✓World-class Playa Vista office with the benefit of in-person collaboration with amazing coworkers and flexibility to integrate work and life

✓Real impact opportunity: Work alongside experts from aerospace, new space, and other cutting-edge industries to make a lasting difference

Apex Technology, Inc. is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Candidates and employees are always evaluated based on merit, qualifications, and performance. We will never discriminate on the basis of race, color, gender, national origin, ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability, or any other legally protected status.