ADMINISTRATIVE ASSISTANT III

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is looking for an experienced Administrative Assistant who’s a great communicator with an amazing attitude. This position ensures projects and assigned deadlines are met. Researches and responds to inquiries concerning various classification-related topics and reports. Prepares reports and serves as the Property Liaison. When necessary, assists other department heads with project management.

- Performs monthly statistical reports for the classification, protective custody, and bed management
- Processes and distributes Classification Max Packets
- Manages and tracks the operating budget to ensure compliance with procurement policies and procedures
- Orders and tracks items utilizing the Arizona Procurement Portal (APP)
- Reviews, tracks, and responds to correspondence from the public and inmates
- Tracks Director’s projects to ensure time constraints are met
- Answers and directs internal/external calls and inquiries
- Distributes inter-office and administrative mail
- Drives on State business
- Performs other duties appropriate to the assignment

Knowledge of:
- Business English, grammar, correspondence, and report formatting
- Research techniques and program planning
- Office practices and procedures
- Computers, equipment, and various computer software, including Google Suite

Skill in:
- Verbal and written communications
- Developing and standardizing spreadsheets
- Establishing and maintaining interpersonal relationships
- Project management and organization
- Composing correspondence

Ability to:
- Plan, analyze, coordinate activities, and establish priorities
- Develop effective operating procedures
- Interpret policies and procedures
- Respond to issues with tact and diplomacy
- Maintain confidential and accurate records

- Three (3) years of responsible administrative experience reporting to a manager or administrator
- ADCRR experience and knowledge of ADCRR policies and procedures
- Proficient in using Microsoft Office and Google Suites

Employment is contingent on the selected applicant passing a background investigation.

If this position requires driving or the use of a vehicle as an essential function of the job, then the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees:
- Vacation and sick days with 10 paid holidays per year
- Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
- Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
- Exceptional retirement program
- Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
- An incentivized commuter club and public transportation subsidy program

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Positions in this classification participate in the Arizona State Retirement System (ASRS). Enrollment eligibility will become effective after 27 weeks of employment.

Current ADCRR Employees: Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 255-2430. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.