Senior Administrative Assistant & Office Manager

Are you looking for an opportunity to define your future in the commercial real estate industry based on your own unique skills and experience?

Whether your talents lie in marketing, operations, finance, human resources, management, or something different altogether, you’ll find flexibility and a sense of belonging at Berkadia. We’re committed to a culture that strives for excellence – a place where your contributions are valued, you are empowered to create positive impact, and you can grow your career. Be Your Best Self. Be Berkadia. 

The Senior Administrative Assistant & Office Manager will oversee and manage all administrative support for the assigned leaders and team, ensuring the efficient operation of the business unit or location. This role is pivotal in facilitating smooth and effective administrative processes. 

• Provide comprehensive administrative support for assigned leaders and teams, including handling telephone and email communications, scheduling meetings, and managing meeting agendas. 

• Assist C-level executives and senior team members with various tasks as needed. 

• Organize and manage onsite meetings, including building access for clients and external employees, coordinating onsite catering, and handling setup and cleanup. 

• Maintain the professional appearance of the office, ensuring conference rooms and common areas are clean and organized. 

• Oversee the maintenance of office equipment and manage office supply orders. 

• Collaborate with Facilities on projects related to the work location. 

• Manage travel arrangements, including visits from HYD employees and designated C-level executives. 

• Coordinate administrative aspects of meetings, including preparations, travel arrangements, and expense reimbursements in compliance with corporate expense policy. 

• Address business needs for leaders and office personnel, identifying and troubleshooting problems as necessary. 

• Handle the preparation, proofreading, and modification of documents, including correspondence, reports, drafts, and emails. 

• Create and maintain an effective record-keeping system, managing both electronic and hard copy confidential information. 

• Resolve administrative issues and inquiries as needed. 

• Process invoices from staff as required. 

• Other duties as assigned. 

• Strong organizational skills with the ability to multitask in a fast-paced environment, managing competing priorities and informing stakeholders of potential delays. 

• Expert-level experience in administrative coordination, including meeting preparation, booking travel, and handling Travel & Expense submissions. 

• Excellent verbal and written communication skills, capable of interacting effectively with all levels of an organization, both internally and externally. 

• Outstanding attention to detail and proficiency in Microsoft Office Suite; experience in innovation and/or real estate is a plus.
• ​​5+ years of experience in a similar position​ 

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