Office Manager/ HR Assistant

United States·Cape CanaveralFull-timemid

Office ManagerAdministrative & OfficeAdministration & Office Support

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Quick Summary

Key Responsibilities

Manage internal requisitions for materials and supplies – approval, purchase, follow-up, input into company ERP system, review and approve invoices for payment.

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Office ManagerAdministrative & OfficeAdministration & Office Support

From Engine Bay to Payload, we protect vital structures and systems.

Hera Technologies is a premier contract manufacturer specializing in high-precision metallic and non-metallic solutions for the Aerospace, Defense, and Space sectors. Our commitment to quality, innovation, and customer satisfaction has positioned us as an industry leader in the design, manufacturing and maintenance of thermal support systems. Our team is driven by excellence, integrity, and a passion for advancing aerospace technology.

Take the next step in your career with a company committed to excellence, where your contributions are recognized, and your potential is realized.

Hera Technologies (Florida), LLC (the “Company”) is seeking a highly motivated Office Manager/Human Resources Assistant to join its team working in a hands-on, collaborative environment. The individual will perform the responsibilities listed below and other duties as required by the Company. The successful candidate will be a self-starter who takes responsibility for their work and possesses excellent attention to detail. This position may have direct reports.

Manage internal requisitions for materials and supplies – approval, purchase, follow-up, input into company ERP system, review and approve invoices for payment.

Manage invoice approvals by notifying approver of process and resolve issues as needed.

Enter new contracts into ERP system as needed

Manage IT – work with outsourced vendor on maintenance and general troubleshooting, new user setup, phone system maintenance, keep inventory of electronics (phones, computers, accessories, etc.) and be point of contact for distribution of electronics, visitor management system maintenance.

Retrieve and sort incoming mail and distribute accordingly.

Write and distribute emails, memos, letters, faxes and forms.

Event planning, filing, organizing and other projects as required by Company Management.

Ensure smooth communication with employees and timely resolution to their queries.

Backup Administrative Assistant as needed.

Perform cross-functional operations.

Support 5-S and adhere to health, safety, and environmental company guidelines.

Assist in maintaining employee database, including scanning and filing confidential documents.

Assist in maintaining proper records of employee attendance and leaves

Partner with the recruiting team on hiring needs as required and support coordination for hiring activities.

Lead onboarding coordination including new hire communications, first-day logistics, and orientation support.

Coordinate orientation and training sessions for new and existing employees.

Perform cross-functional operations.

High school graduate or equivalent.

A minimum of two years’ experience as an office manager or administrative assistant plus some HR experience.

Proficiency in MS Office (Outlook, Word, Excel and PowerPoint) Knowledge of information technology systems.

Strong communication and interpersonal skills.

Self-starter and ability to work independently in a fast-paced environment.

Highly organized, detail-oriented and self-motivated with ability to multi-task.

General computer and networking knowledge.

Ability to communicate effectively in oral and written English.

Ability to learn to perform cross-functional operations.

Experience supporting HR functions within a manufacturing, aerospace, or engineering environment, with familiarity in compliance-driven processes and documentation standards.

Working knowledge of HRIS systems (UKG Ready) and proficiency in Microsoft Office Suite, particularly Excel for reporting and tracking.

Demonstrated ability to manage multiple priorities in a fast-paced, high-growth environment, with strong organizational skills and attention to detail.

Ability to safely lift at least 25 lbs.
Must be able use hands and arms to reach, feel or handle items both high and low.
Prolonged periods sitting at a desk and working on a computer.
Sit, stoop, kneel and crouch.
Regularly required to talk and hear.
Vision abilities required by this job include near vision, distant vision, color vision, peripheral vision, depth perception and ability to adjust focus.