Office Manager

With over two decades of trusted service in Metro Detroit (Clinton Township and Romeo), Fite Eye Center specializes in personalized medical and surgical eye care including advanced cataract, LASIK, glaucoma, diabetic eye disease, and routine exams. Led by Drs. Steven Fite and Benjamin Monson, the practice combines cutting-edge diagnostics with a warm, patient-first approach. Great fit for individuals who value compassion, communication, and excellence in ophthalmic innovation.

The Office Manager is responsible for supervising and overseeing all staff and clinical activities at the assigned office location. The office manager ensures quality services are provided according to established policies and procedures; is responsible for working in collaboration with practice physician(s) to manage templates and patient schedules. The office manager works closely with Human Resources and Administration on employee performance evaluations, hiring, transfers, promotions, and employee relations concerns.

Office Management

• →Day-to-day management of operations for the organization
• →Ensure efficiency and effectiveness of clinic and front desk process
• →Triage IT support requests and needs
• →Place/approve office supply orders, accurately sort mail
• →Lead/participate in weekly office operations meetings
• →Manage physician templates and schedules
• →Aid with patient flow in clinic, moving and readjusting staff as needed for proper clinic coverage
• →Troubleshoot issues daily pertaining to patient care and scheduling
• →Conduct monthly team meetings with all direct reports
• →Update daily huddle information and display for all to view

Medical Records

• →Ensure medical records processes and procedures run efficiently and accurately
• →Identify inefficiencies and recommend solutions according to best practices

Surgery Scheduling Operations

• →Troubleshoot daily issues pertaining to patient care and surgery scheduling process
• →Assist in process creation and update for surgery scheduling team(s)
• →Hold regular meetings with surgery schedulers for feedback, process improvement, and to address issues/concerns

Human Resources

• →Monitor and adjust staffing based on weekly overtime for direct reports; approve time off requests
• →Responsible for onboarding of new front desk associates, surgery schedulers, and medical records specialists
• →Conduct new hire 90 day and annual performance reviews for all direct reports with input from clinical manager/trainer for all clinical staff
• →Responsible for disciplinary actions and termination of employees in conjunction with HR
• →Evaluate employees as appropriate based on job duties and adherence to company policies and procedures. Provide feedback on an on-going bases and conduct timely annual employee performance reviews in partnership with the Practice Administrator/Regional Director and Human Resources

RCM/In-office Billing

• →Review outstanding balance report and work with front desk associates to collect patient payments (co-payments and prior balances)
• →Manage missing charge reports
• →Reconcile daily cash flow and management with NexTech and collected funds; complete weekly bank deposits

Reputation Management

• →Daily/Weekly monitor of patient comments and surveys using current reputation management software and websites.
• →Work with EyeSouth marketing team to respond to on-line comments timely after posting (Google, Facebook, etc.)

Compliance

• →Responsible for all aspects of OSHA, to include documentation and training
• →Responsible for clinic and office safety & continued staff training

Education:

• High school Diploma or equivalent, secondary education preferred.

Experience: 

• Minimum of 5 years of progressively responsible operations experience in a healthcare environment required

• Language skills: ability to clearly communicate thoughts and plans to clients, team members, and administration.

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedural manuals.

• Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees.

• Ability to hear and understand verbal feedback from clients.

• Computer skills: ability to use Windows based applications, design programs including MD Referral Pro

• Reasoning Ability: ability to apply common sense to understanding to carry out instructions furnished in written, oral, or diagram form.

• Ability to deal with problems involving several concrete variables in standardized situations.

• Professionalism: possess strong work ethic and high level of professionalism