Part-Time Office Coordinator

• →Support the day-to-day operation and organization of the office.
• →Maintain a clean, organized and professional office environment.
• →Monitor common areas, meeting rooms, kitchen areas and shared spaces.
• →Ensure meeting rooms are clean, organized and ready for use.
• →Coordinate the organization and replenishment of office supplies.
• →Maintain appropriate inventory levels and identify upcoming needs.
• →Organize and maintain office storage areas.
• →Assist with office organization, decluttering and workplace improvement initiatives.
• →Help ensure office standards are consistently maintained.

• Support employees with general office-related requests.
• Assist with mail, courier deliveries and outgoing shipments.
• Receive and distribute incoming packages and correspondence.

• Assist with preparation and set-up for meetings, presentations and internal events.
• Ensure meeting rooms have the required supplies, refreshments and equipment.
• Assist with catering orders and meeting refreshments when required.
• Help coordinate office celebrations, employee activities and special events.
• Assist with set-up and clean-up following meetings and events.

• Liaise with office service providers and vendors as required.
• Coordinate routine office services, deliveries and maintenance requests.
• Escalate facility issues to the appropriate internal contact.
• Track office-related service requests and follow up to ensure completion.
• Assist with building management communications when required.

• Provide general administrative assistance Office Manager and Executive Office.
• Assist with filing, document organization and basic data entry.
• Maintain office contact lists and other administrative records as required.
• Prepare basic spreadsheets, lists and tracking documents.
• Assist with special projects and administrative tasks as assigned.

• Help create a positive, welcoming and professional office environment.
• Support workplace initiatives focused on organization, efficiency and employee experience.
• Encourage shared responsibility for maintaining common areas and office standards.
• Demonstrate professionalism, confidentiality and respect when interacting with employees at all levels of the organization.

• 1–3 years of experience in office administration, office coordination, customer service or a related role.
• Strong organizational and time-management skills.
• Excellent attention to detail.
• Strong verbal and written communication skills.
• Professional and friendly manner.
• Comfortable working independently with minimal supervision.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Strong follow-through and ability to take ownership of assigned responsibilities.
• Proficiency with Microsoft Office, including Outlook, Word and Excel.
• Comfortable learning new systems and office technology.
• Ability to maintain confidentiality and exercise good judgment.

The successful candidate will be:

• Reliable  arrives on time and follows through on commitments.
• Proactive  sees what needs to be done rather than waiting to be asked.
• Organized  keeps information, supplies and workspaces orderly.
• Detail-oriented  notices the small things that make a difference.
• Approachable  provides friendly, professional support to employees and visitors.
• Flexible willing to assist with changing priorities and office needs.
• Team-oriented works collaboratively with employees across the organization.
• Resourceful  able to find solutions and escalate issues appropriately.
• Professional  represents the organization positively at all times.

Success in this role means the office runs smoothly on a day-to-day basis and employees can rely on the Office Coordinator to:

• Keep the office organized, welcoming and professional.
• Ensure supplies and common areas are maintained.
• Prepare meeting spaces and support office activities.
• Respond promptly to employee and visitor needs.
• Stay ahead of routine office requirements.
• Follow through on vendor, facility and administrative requests.
• Identify opportunities to improve the office experience.
• Take ownership and pride in the overall presentation of the workplace.

The base compensation range for this role is $28/hr