Ciandt7d ago

[Job-29108] Mid-Level Executive Assistant | Administrative Analyst

MedellinFull Timemid

Executive AssistantAdministration & Office Support

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Quick Summary

Overview

We are tech transformation specialists, uniting human expertise with AI to create scalable tech solutions. With over 8,000 CI&Ters around the world, we’ve built partnerships with more than 1,

Technical Tools

Executive AssistantAdministration & Office Support

We are tech transformation specialists, uniting human expertise with AI to create scalable tech solutions.

With over 8,000 CI&Ters around the world, we’ve built partnerships with more than 1,000 clients during our 30 years of history. Artificial Intelligence is our reality.

The Executive Assistant plays a crucial, strategic role in enabling executive leadership at CI&T to operate efficiently and effectively. This position is responsible for comprehensive administrative management, proactive workload prioritization, stakeholder communication, and ensuring smooth operations, allowing executives to maximize time focusing on core responsibilities, including new business development.

Key Responsibilities

Act strategically by anticipating executive demands, providing proactive solutions, and generating value across administrative functions.
Serve as the primary point of contact for executives, building a strong internal and external network to facilitate effective communication and collaboration.
Manage complex executive calendars, scheduling meetings, and coordinating appointments across various global locations and time zones to ensure efficient use of time and prioritization of tasks.
Coordinate all aspects of team and client meetings, including booking rooms, organizing environments, aligning with caterers, and ensuring all logistical details are managed to deliver an excellent client experience and a "WOW effect."
Organize extensive global business travel with complex itineraries, including flights, hotels, and ground transportation.
Handle inquiries via email, telephone, or in-person professionally, prioritizing requests appropriately.
Manage executive expenses, ensuring timely submission of expense claims and credit card invoices with appropriate receipts to the finance team.
Contribute to the strategy for implementing AI at the company scale, specifically by identifying automation opportunities, optimizing processes, and promoting an organizational culture aligned with the /Flow strategy.
Develop and implement administrative solutions that promote the effective use of AI to improve team performance and operational efficiency.
Assist with special projects and initiatives, providing research, analysis, and administrative support as needed.
Maintain the highest level of confidentiality and discretion when handling sensitive information related to executive activities and decision-making.
Manage personal errands for executives as required.
Collaborate with the broader team, sharing knowledge, and providing assistance when necessary.
Provide necessary assistance for office administrative duties and support as requested.

Required Experience and Skills

3+ years of experience in administrative or executive support positions.
Exceptional organizational skills and meticulous attention to detail.
Excellent written and verbal communication skills in both English and Spanish.
Strong IT proficiency, including expertise with the Google Workspace suite.
A confident, driven, and proactive self-starter who is solution-focused and comfortable asking questions.
Demonstrated ability to manage time effectively and remain calm under pressure.