Administrative Assistant (Part-Time) - CU Engineering

Administrative Assistant (Part-Time) Schedule: Up to 29 hours per week (hours may vary)

The City Utilities Engineering team is hiring a part-time Administrative Assistant to support Development Services and utility operations for the City of Fort Wayne. This role is the backbone of daily operations-keeping projects, people, and processes moving efficiently.

What You'll Do Provide front-line administrative and operational support across Development Services, including customer service, project coordination, document management, and internal team support.

Key Responsibilities
• Serve as front office contact, greet visitors, answer phones, and route inquiries
• Process and track project submittals, inspections, permits, and documentation in systems like Accela and PMIS
• Support project teams by preparing contracts, manuals, reports, and meeting materials
• Manage invoices, payments, budget tracking, and vendor coordination
• Maintain records, process mail, manage files (digital and physical), and support office operations

What You Bring – Education & Experience • Associate's degree in Business, Office Administration, or related field preferred • Two (2) years of administrative experience or equivalent combination of education and experience • Experience with Microsoft Office (Word, Excel, Outlook) and general office systems

Preferred Certifications
• Ability to obtain Notary Public certification within one year

Technical Skills & Knowledge
• Experience with databases and systems such as Accela, PMIS, GIS, or similar platforms
• Strong skills in document management, data entry, and tracking systems
• Ability to manage multiple systems, calendars, and workflows simultaneously
• Proficiency in Microsoft Office and general office technology

Why Work for the City of Fort Wayne At the City of Fort Wayne, your work supports critical infrastructure and development projects that impact the entire community. You'll be part of a collaborative team, gain exposure to public sector operations, and play a key role in keeping projects moving forward.