Office Administrator

Position Summary

Delva Tool & Machine is seeking an Office Administrator for our Cinnaminson, NJ location. The Office Administrator serves as a central support function for the business, helping keep information accurate, communication flowing, and operations running smoothly. The ideal candidate is proactive, adaptable, professional, and comfortable operating in a fast-paced manufacturing environment where priorities can shift quickly.

• Serve as a professional point of contact for internal employees, customers, vendors, and visitors
• Manage incoming calls, emails, mail, and office correspondence
• Maintain organized filing systems and accurate administrative records
• Assist with invoice entry, vendor bills, scanning, and administrative accounting support
• Support HR-related administrative functions including onboarding coordination, benefits administration support, and timecard audits
• Coordinate meetings, schedules, office logistics, and administrative follow-up tasks
• Monitor and maintain office supplies and administrative resources
• Support operational reporting, documentation, and administrative tracking activities
• Assist leadership with administrative projects and day-to-day coordination
• Help improve administrative workflows and organizational efficiency
• Maintain confidentiality of sensitive employee, customer, and company information

• 2+ years of administrative, office support, customer service, or coordination experience preferred
• Strong organizational skills with high attention to detail
• Ability to manage multiple priorities and follow through consistently
• Professional communication skills, both written and verbal
• Comfortable working within Microsoft Office and computer-based systems
• Ability to work effectively with multiple departments and personalities
• Self-motivated with a strong sense of accountability and professionalism
• Experience supporting manufacturing, industrial, aerospace, defense, or technical environments is a plus

Benefits and Perks

Our comprehensive benefits package includes, but is not limited to, a competitive salary between $25.00 - $30.00/hour, depending on experience, accrued vacation time, paid holidays, 401(k) with company match, health, dental, and vision insurance as well as Short-Term Disability, Long-Term Disability, and life/AD&D insurance.

We are a drug-free workplace / Equal Opportunity Employer and Prohibit Discrimination and Harassment of Any Kind: We are committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements, and individual experience and qualifications, without regard to a person's sexual orientation, gender identity, gender expression, religion, disability, race, creed, color, sex, age, national origin or ancestry, or any other status protected by the laws or regulations in the locations where we operate.