Executive Assistant - Remote Healthcare

Are you the person who keeps things moving, spots what needs to happen next, and makes sure nothing falls through the cracks?

We’re looking for a Remote Executive Assistant who can provide strong executive-level support while bringing structure, organization, and follow-through to a busy healthcare environment. If you’re proactive, detail-oriented, and naturally look for better ways to get things done, this could be a great fit.

About Core-VA Solutions

Core-VA Solutions is a healthcare-focused staffing company based in Sugar Land, Texas, with over 20 years of experience connecting U.S. healthcare organizations with skilled remote professionals.

We value professionalism, accountability, innovation, and long-term partnerships — with both our clients and our people.

The Role

As a Remote Executive Assistant, you’ll support leadership with day-to-day executive and operational needs while helping keep projects, stakeholders, deadlines, and processes on track.

This is more than a calendar-and-inbox role. We’re looking for someone who can take ownership, follow through, improve processes, and create systems that make work easier and more efficient.

• Manage inboxes, calendars, meetings, priorities, and executive follow-ups
• Coordinate projects, deadlines, deliverables, and communication across stakeholders
• Follow up proactively with team members, clients, vendors, and partners until tasks are completed
• Prepare dashboards, reports, meeting notes, action items, and status updates
• Coordinate Advisory Board meetings, including scheduling, agendas, minutes, and follow-ups

• Identify opportunities to improve workflows, systems, and recurring processes
• Create and maintain SOPs, workflows, checklists, and process documentation
• Help develop practical systems, dashboards, and automation workflows where appropriate
• Organize compliance documentation and track regulatory correspondence and deadlines

• Handle professional email and phone communication with internal and external stakeholders
• Support occasional website updates and social media content creation
• Create simple graphics or content using Canva when needed

• Experience as an Executive Assistant, Virtual Assistant, Administrative Coordinator, or similar role
• Strong organizational, project coordination, and follow-through skills
• Experience supporting executives, managing multiple priorities, and coordinating stakeholders
• A proactive process-improvement mindset with experience creating SOPs or improving workflows
• Excellent written and verbal English communication
• Strong attention to detail and ability to work independently
• Comfortable with Microsoft 365, Excel, Asana, Trello, or similar tools
• Familiarity with Canva, social media, or content management tools is a plus
• Healthcare, Home Health, IDD, nonprofit, or compliance experience is a plus

Experience with similar platforms is welcome. We value adaptability and the ability to learn new systems.