Office Administrator/Executive Assistant

United States·State Collegemid

Office AdministratorAdministration & Office Support

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Key Responsibilities

$25-$28/hour

Technical Tools

Office AdministratorAdministration & Office Support

~1 min read

→Oversee daily office operations to ensure an organized, efficient, and professional work environment
→Manage front office responsibilities including greeting visitors, answering phones, and directing inquiries
→Coordinate calendars, meetings, and scheduling for office leadership
→Assist with travel arrangements as needed
→Order and maintain office supplies, equipment, and vendor relationships
→Handle incoming and outgoing mail, shipping, and package distribution
→Prepare, format, and edit documents, reports, and correspondence
→Provide administrative support to project teams, including assistance with proposals and submission packages
→Maintain organized electronic and physical filing systems
→Support onboarding logistics for new employees, including workspace setup and coordination
→Coordinate office events, meetings, and team activities
→Assist in implementing and maintaining company policies, procedures, and corporate initiatives
→Collaborate with Corporate Operations Team to ensure consistency across offices
→Identify and communicate process improvements to enhance office efficiency
→Maintain confidentiality and professionalism in handling sensitive information

~1 min read

Associate’s or Bachelor’s degree preferred, or a combination of relevant experience.
5+ years of administrative, office management, or related experience preferred
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Strong organizational and time management skills with attention to detail
Excellent written and verbal communication skills
Ability to manage multiple priorities and work independently
Professional demeanor with strong interpersonal skills
Ability to handle confidential information with discretion
Experience in a professional services or engineering environment preferred