BOE/Clinic Administrator - Full time/TEMP

Creative Speech Solutions, LLC (located in Summit, NJ) is hiring a full-time Temporary employee from November 2026 - April 2027. The position is 5 days, Monday - Friday in our Summit office with one later night until 6:45pm.

If working with people who are dedicated, compassionate, and concerned about their patients is essential to you, then you'll appreciate being a part of our team. We've built a strong reputation for the outstanding level of care that we provide!

Creative Speech Solutions, LLC, a multi-disciplinary pediatric therapy center with a dynamic team of speech-language pathologists, occupational therapists, and administrative support staff. CSS provides the following services: speech, language, occupational, feeding, and literacy therapies along with social skills groups. CSS therapists also run Camp PAL, a six-week summer camp for children with learning differences.

We strongly believe that working together, as a team, is imperative to maximize the progress made by each child we treat. The CSS philosophy is to provide a warm, nurturing environment to help children to reach their maximum potential, one step at a time.

Position Summary

The BOE / Clinic Administrator oversees administrative operations supporting both clinic and school-based services. This role manages Board of Education contracts and coordination, therapist credentialing and compliance, staff onboarding and records, billing and productivity tracking, patient and evaluation coordination, and day-to-day technology and administrative systems. The position serves as a central point of coordination between therapists, leadership, school districts, and external agencies while ensuring accurate documentation, timely compliance, and efficient administrative processes. 

Key Responsibilities

• Manage relationships, contracts, communication, and administrative requirements with Boards of Education and school districts.
• Coordinate therapist credentialing, licensing, compliance, background checks, and renewals.
• Manage employee/contractor onboarding, offboarding, personnel records, and system access.
• Administer Google Workspace, Therabill, JotForm, and related systems.
• Assist with BambooHR onboarding, offboarding, employee records, and staff documentation.
• Support system access, credential tracking, compliance records, and routine administrative updates.
• Oversee school billing, therapist logs, documentation, invoicing, and follow-up.
• Track and analyze productivity, billable hours, service activity, and key operational metrics.
• Maintain website content, forms, brochures, and other organizational materials.
• Support leadership with accurate records, reporting, and administrative follow-up.

Qualifications

• Bachelor’s degree in Healthcare Administration, Business Administration, Communications or a related field.
• 2+ years of administration experience in healthcare, clinic, school-based settings, or a related administrative environment.
• Experience managing multiple administrative functions and competing priorities in a fast-paced environment.
• Strong organizational skills, exceptional attention to detail and follow up skills.
• Ability to independently manage deadlines, renewals, credentialing requirements, and compliance documentation.
• Strong written and verbal communication skills.

• Ability to manage confidential information and communicate professionally with staff, families, schools, vendors, and regulatory agencies.

• Proficiency with Google Workspace, including Gmail, Google Drive, Google Docs, Sheets, and user/access management.
• Experience with electronic healthcare, billing, or practice-management systems such as Therabill or similar platforms.
• Experience with online forms and data-collection platforms such as JotForm or similar systems.
• Ability to learn and manage new software systems and administrative platforms quickly.
• Experience with HR platforms such as BambooHR is preferred.
• Strong computer skills and ability to troubleshoot routine administrative and access-related technology issues.
  

                                    *ONLY QUALIFIED CANDIDATES WILL BE CONTACTED*