Office Manager

Office Manager Poland

Department: Business Operations Country

Position type: Permanent

Location: Jawczyce

DATA4'S MISSION

DATA4 creates Smart & Scalable digital facilities for our customers. Our network of highly connected, resilient and sustainable data center campuses underpins our customers’ digital growth in Europe.

DATA4 Group finances, designs, constructs and operates its own data centers. Delivered through our data center campus model, we provide our customers with secure, scalable and high-performance data hosting solutions.

DATA4 VALUES

At DATA4 we are driven by our values. These are the core of everything we do – from the proactivity we show in delivering great outcomes for our clients, to the responsibility we show as a key contributor to the digital economy. Our three values are:

1. To be entrepreneurial – we are teams of doers who make things happen - with autonomy, energy and a sense of responsibility

2. To always take responsibility – for our impact on the people we work with, the society we are part of, and the environment in which we operate

3. To constantly be adaptable – our business is designed to adapt, answering not only today’s challenges, but also anticipating what’s coming next.

ABOUT THE ROLE

He/she is to assist in the day-to-day management of the office activities on the Warsaw site and support Country Director.

RESPONSIBILITIES

· Support company operations by maintaining office systems and supervising staff, bookings and organizing meetings

· Maintain office services by organizing office operations and procedures, preparing payment transfers, managing correspondence, designing filing systems, reviewing and approving supply requisitions,

· Define procedures for record management

· Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement.

· Provide updates on scheduled meetings and important events

· Participate in budget preparation, expenditure scheduling and other financial operations.

Office Manager Qualifications and Skills:

· Proficiency with common office software and customer relationship management tools.

· Ability to multitask, prioritize, and maintain an organized office environment.

· Strong written and verbal communication skills

· Ability to identify and resolve issues related to office operations

· Builds positive work environment

· Ability to manage budgets, track expenses, and ensure financial compliance.

· Efficiently manages time and deadlines to ensure smooth office operations.

· Ability to plan and coordinate office projects, such as office moves, events, or technology upgrades.

RESPONSIBILITES IN TERMS OF IMS CERTIFICATIONS

Respect and enforce certification policies in terms of:

· H&S: Respect and enforce health and safety rules.

· Environment: Respect and enforce environmental policies.

· Information security: Respect and enforce information security policies

· Energy: Respect and enforce the policy of reducing energy consumption.

REQUIREMENTS

· 3 years minimum experience

· Excellent oral and written expression

· Good command of Microsoft Office (Word, Excel, Teams, Outlook)

· Fluent English

· Interpersonal skills,

· Flexibility, adaptability,

· Team spirit