Here at DIALOG, we are passionate about design and believe it can and should meaningfully improve the wellbeing of our communities and the environment we all share.
We are a multi-disciplinary practice of architects, interior designers, urban designers and planners, structural, mechanical and electrical engineers, landscape architects and sustainability experts who design for community wellbeing and urban vibrancy. We are a fun-loving bunch of big thinkers and city-shapers, who are collaborative in our approach, diverse in our perspectives, aspirational in our pursuits, and optimistic about what’s next. We’re always looking for passionate people who share our values and care as much about our communities as we do. We're proud to be a
Certified B Corporation and one of
Canada's Greenest Employers, committed to using our design practice as a force for good in the world.
We’re looking for an experienced administrative professional who brings a diverse, flexible approach to project administration. Someone who can juggle competing priorities, anticipate needs, and keep Partners and project teams moving forward. You’ll be part of the DIALOG Administration team in our Edmonton studio, supporting a range of Partners and projects while contributing to a dynamic, collaborative workplace.
In this role, you’ll provide high‑impact administrative and project coordination support to Partners and their teams - balancing day‑to‑day operational needs with project deliverables, deadlines, and stakeholder expectations. You’ll collaborate closely with Client Services and the broader Administrative team, helping to streamline workflows, maintain accurate project records, and coordinate meetings and studio events with professionalism and discretion.
Provide flexible, reliable administrative support to Partners and their project teams, adapting quickly as priorities shift.
Coordinate with administrative team members to balance workloads, share coverage, and align on studio priorities and service standards.
Manage frequently changing calendars; coordinate travel; and prepare expense claims.
Provide administration and project management coordination support (meeting logistics, action tracking, document control, and meeting minutes) to keep teams organized and informed.
Exercise sound judgment, anticipate needs, and work independently - knowing when to escalate, ask questions, or bring stakeholders together.
Edit, format, and proofread documents and presentations (contracts, proposals, and reports) with a high level of accuracy and attention to detail.
Handle sensitive and confidential information with tact, professionalism, and discretion.
Partner with the team to plan, coordinate, and set up internal and external meetings and studio events.
Provide occasional front desk coverage as needed and offer additional on-site support during busy periods and events.
Post-secondary education in office administration (or a related discipline) is preferred; equivalent experience will be considered.
5–10 years of executive administration experience, ideally in a professional services and/or project-based environment.
A collaborative, service-oriented approach—comfortable supporting multiple stakeholders while maintaining positive working relationships.
Proven ability to prioritize and pivot in a fast-paced environment, juggling competing deadlines without losing attention to detail.
Strong written and verbal communication skills, with confidence interacting across levels and disciplines.
Intermediate to advanced Microsoft 365 skills (Word, Excel, Outlook, Teams, and PowerPoint), including document formatting and managing shared files.
Highly organized, dependable, and detail-oriented, with strong follow-through and a proactive approach to problem-solving.
Able to work effectively both independently and as part of a team, bringing calm, professionalism, and adaptability to changing needs.
