Junior/Intermediate Administrative Assistant

Here at DIALOG, we are passionate about design and believe it can and should meaningfully improve the wellbeing of our communities and the environment we all share.

We are a multi-disciplinary practice of architects, interior designers, urban designers and planners, structural, mechanical and electrical engineers, landscape architects and sustainability experts who design for community wellbeing and urban vibrancy. We are a fun-loving bunch of big thinkers and city-shapers, who are collaborative in our approach, diverse in our perspectives, aspirational in our pursuits, and optimistic about what’s next. We’re always looking for passionate people who share our values and care as much about our communities as we do. We're proud to be a Certified B Corporation and one of Canada's Greenest Employers, committed to using our design practice as a force for good in the world.

We are currently looking for a Junior/Intermediate Administrative Assistant to join our Edmonton studio. In this role, you will be an active part of the DIALOG Administration team, providing valuable support to Client Services, supporting DIALOG projects, coordinating numerous events throughout the week, while contributing to our dynamic, collaborative work environment. You will sit alongside Client Services at our studio reception desk and will begin by collaborating with senior administrative team members to gain hands‑on experience and mentorship. This foundation will support your professional growth as you develop your skills and expertise.

• Deliver flexible, reliable, and consistent administrative and client services support to multiple team members
• Manage calendars, correspondence, meeting rooms, and travel arrangements
• Manage sensitive and confidential information with tact and discretion
• Update, maintain, and archive electronic files, documents, tracking logs, databases, and reports
• Assist Client Services with frequent event coordination
Project Support:
• • Edit and proof documents and presentations including contracts, design packages, agendas and meeting packages
  • Assist with formatting letters, fee proposals, and sub-consultant agreements
  • Assist Project Managers with resource management data entry
  Reception Support:
  • • Cover front desk duties during lunch breaks and vacations
    • Provide an extra set of hands during events and busy periods
     

A graduate of a post-secondary administrative program or related discipline is preferred

Between 3-6 years of administration or client service experience

Value collaboration, shared success, and approach challenges with solutions and thoughtfulness.

Ability to proactively make decisions and be flexible and multitask in a fast-paced environment

Excellent verbal and written communication skills

Intermediate skills in Microsoft Office programs including Word, Excel, Outlook, Teams and PowerPoint