Administrative Assistant

HortScience | Bartlett Consulting is seeking a Full-Time Administrative Coordinator to support the daily operations of our Berkeley office. We are looking for an organized, reliable, and self-motivated professional with strong administrative, bookkeeping, and customer service skills.

As part of a small consulting team, you will play a key role in office administration, financial support, client coordination, and project tracking while working closely with the H|BC Manager and consulting staff.

• →Monday through Friday
• →8:00 AM to 5:00 PM
• →Full-time, in-office position located in Berkeley, CA

• →Manage daily office operations, phones, visitors, mail, filing, and supplies
• →Maintain client and employee records
• →Process accounts receivable and accounts payable
• →Generate invoices, track payments, and assist with collections
• →Support payroll, expense reporting, and timesheet tracking
• →Prepare monthly financial reports and budget tracking
• →Maintain client and project files
• →Assist with contracts, W-9s, and Certificates of Insurance (COIs)
• →Package and ship project samples as needed
• →Coordinate with vendors and service providers

• Excellent verbal and written communication skills; able to communicate effectively with clients and staff.
• Ability to work independently, maintain confidentiality, and manage multiple priorities
• Strong sense of customer service and cooperative approach to client interaction.
• Good organizational skills: able to manage time, meet deadlines, keep records and documents organized.
• Intelligent, reliable, self-motivated.
• Work and interact with people with integrity and honesty.
• Be able to maintain confidential information.

The F. A. Bartlett Tree Expert Company is an Equal Opportunity and E-Verify Employer.

• High school diploma is required; B.S. or A.A. degree highly preferred. 
• A minimum of one year’s work experience in office/administrative/bookkeeper setting.

• Strong computer skills: able to create and manage electronic files, communications, and maintain records electronically.
• Experience with QuickBooks Online preferred
• Stronge knowledge of Microsoft 365, SharePoint, and Teams as form of internal communications