Executive Assistant to the Managing Director

The position concerns an Executive Assistant to the Managing Director that will provide high-level, confidential support (at administrative, organisational, and strategic level) to the Managing Director.

The Executive Assistant will act as a strategic partner, managing priorities, coordinating key initiatives, and ensuring smooth communication between the Managing Director and employees of the Centre as well as external stakeholders. The Executive Assistant will oversee complex scheduling, prepare executive documentation, and support/coordinate senior leadership activities. This position requires exceptional organisational skills, discretion, and the ability to operate in a dynamic research‑driven environment. The position will be critical in enhancing the Managing Director’s efficiency and supporting the Centre’s strategic objectives.

• Provide high-level, confidential administrative support to the Managing Director (MD).
• Manage and maintain the MD’s complex calendar, scheduling meetings, appointments, and travel arrangements.
• Prepare briefing documents, reports, presentations, and correspondence on behalf of the MD.
• Screen and prioritise incoming communications (emails, calls, letters), perform front-desk/reception duties (including greeting visitors and handling general enquiries), and respond where appropriate (draft, review, and edit internal and external communications).

• Act as a liaison between the MD and senior leadership team, departments, and external stakeholders.
• Follow up on action points from meetings of the Executive Committee and Board of Directors.
• Assist in preparing senior management reports and documents.

• Contribute to the organisation of meetings of the Executive Committee, as well as of the Board of Directors.
• Prepare agendas, compile meeting packs, and take accurate minutes.
• Monitor and track decisions and action items from meetings.
• Ensure proper documentation and record-keeping for governance purposes.

• Arrange domestic and international travel, including visas, accommodation, and itineraries.
• Prepare detailed travel briefs.

• Maintain administrative systems (digital and physical) and processes to enhance efficiency.

• Ensure compliance with internal policies and governance requirements.
• Maintain corporate records and assist with regulatory filings where necessary.

• Bachelor’s degree in Business Administration, Management, or related field.
• Minimum three years of experience in executive or administrative support roles.
• Excellent command of Greek and English (written and verbal); strong communication skills.
• Strong organisational, planning, and time‑management abilities.
• Ability to draft high‑quality documents, reports, minutes of meetings, and executive summaries.
• High level of discretion, integrity, and confidentiality.
• Ability to work independently, multitask, and meet tight deadlines.
• Strong proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams).

• Postgraduate degree in Business Administration, Management, or related field.
• Experience working in research, academic, EU-funded, or innovation-driven environments.
• Familiarity with procurement, budgeting, or basic financial processes.
• Other language skills.
• Experience with Customer Relationship Management systems or document management systems.

Apply here: https://eratosthenes.peopleforce.io/careers/v/193841-executive-assistant-to-the-managing-director 

If you have previously applied for any position at ERATOSTHENES Centre of Excellence, a new application is required.

Screening of applications will begin immediately after this deadline and all applicants will be notified accordingly.

For further information visit ERATOSTHENES Centre of Excellence webpage at http://www.eratosthenes.org.cy.

For general inquiries, applicants may contact the ERATOSTHENES Centre of Excellence, at vacancies@eratosthenes.org.cy.

It is noted that:

• For non-EU applicants a work permit will be required;
• Applications will be treated in strict confidence. All information provided will comply with the General Data Protection Regulation (GDPR) of the European Union;
• The job requires that the Researcher is physically present at the Centre’s premises;
• ERATOSTHENES Centre of Excellence is an equal opportunity employer;
• ERATOSTHENES Centre of Excellence does not discriminate in any way on the basis of gender, religion or belief, ethnic, national or social origin, age, physical ability, marital status and sexual orientation;
• The title of the position may be modified.

• Passion for ERATOSTHENES Centre of Excellence mission.
• Ability to work effectively under pressure, to prioritise tasks and to schedule activities effectively.
• Innovative.
• Adaptability, strong interpersonal skills.
• Strong troubleshooting and critical thinking skills.
• Strong attention to detail, good organization and planning skills.
• Trustworthy and committed with high integrity.
• Handle sensitive and confidential matters with discretion and diplomacy.
• Professional attitude and behavior with strong interpersonal skills.
• Self-motivated to achieve targets.
• Excellent command of Greek and English (written and verbal).
• Physical presence in the designated area of employment of the Centre in Cyprus.

The appointment will be for a period of one year (12 months) with the prospect of renewal for another one year. The annual gross salary for the (full-time) position will be in the range of salary scales Α8-Α10 (€24500 - €47396), depending on qualifications and experience. It is noted that there is provision for 13th salary which is proportionally incorporated in the monthly remuneration.