Executive Assistant (Insurance Tech)

United States·New Yorkmid

Executive AssistantAdministration & Office Support

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Quick Summary

Key Responsibilities

We are open to sponsoring candidates currently in the U.S. who need to transfer their active visa. Please check with our Recruiting team if your visa is applicable for transfer.

Technical Tools

Executive AssistantAdministration & Office Support

Experienced Partner: 4+ years proven experience as an Executive Assistant supporting C-suite leaders or founders within a fast-paced startup or high-growth tech environment.
The "Forward-Looking" Mindset: A proven track record of anticipating needs. You don't wait for instructions; you see a gap and fill it.
Proactive Self-Starter: Highly resourceful with strong time-management skills and a supernatural ability to anticipate needs, act quickly, and stay steps ahead.
Detail & Execution Focused: Exceptionally detail-oriented with masterful organizational and prioritization skills; able to juggle competing priorities seamlessly.
Adaptable & Composed: Comfortable navigating ambiguity and thinking quickly on your feet while maintaining sound judgment and confidentiality.
Master Communicator: Possesses excellent written and verbal communication skills, with a white-glove, professional approach to interfacing with internal and external stakeholders (investors, clients, board members).
Relationship-Driven: Skilled at asking thoughtful questions to deeply understand each executive’s specific preferences, working style, and pain points to deliver highly tailored support.
Collaborative: A team player who partners effectively across the leadership team, People team, and external partners.
Pet friendly: Enjoy being around dogs and are happy to help support a dog-friendly office environment (including our Co-CEO’s dog).

Calendar & Schedule Management: Own complex calendar management for C-suite leaders, strategically prioritizing requests, resolving conflicts, and protecting executives’ focus time.
Travel & Logistics: End-to-end coordination of complex domestic and international travel itineraries, including flights, lodging, ground transportation, and detailed agendas.
Expense & Admin Management: Take full ownership of monthly expense tracking, reconciliation, invoice processing, and associated administrative reporting for leadership.
Meeting Strategy & Support: Prepare leaders for daily meetings, presentations, and board reviews by gathering briefing materials, tracking action items, and ensuring seamless execution.
External Communication: Manage external correspondence with high professionalism and discretion.
Special Executive Projects: Partner with leadership on ad hoc projects, which may include coordinating executive leadership offsites, board dinners, or high-priority team logistics.
Cross-Functional Collaboration: Partner closely with the People and Finance teams to align leadership schedules with company-wide initiatives, internal milestones, and strategic hiring needs.
Company Meeting Prep & Follow Up: Own company Town Hall logistics, send weekly sales recaps, sit in on internal meetings, take notes, keep team informed.

What We Offer

~1 min read

✓Compensation: Competitive base salary range is $120-150K, with flexibility depending on a candidate’s background and experience. An annual bonus plan is also included in our compensation package.

✓Well-Being: Medical, dental, vision, short & long-term disability, life insurance and AD&D, and 401k matching. Additional family, wellness, and pet benefits.

✓Home & Family: Paid time off and sick leave, 100% paid parental leave (16 weeks for primary caregivers and 12 weeks for secondary caregivers). We offer a flexible schedule for new parents returning to work.

✓Office Life: Catered lunches, happy hours, pet-friendly spaces, and monthly technology stipend. This person is expected to be in the office 4 days/week (typically Monday-Thursday).

✓Growth & Training: $1,000/year for each employee for professional development, as well as opportunities for tuition reimbursement. Opportunity take on more integrated business responsibilities with good performance.

✓Sponsorship: We are open to sponsoring candidates currently in the U.S. who need to transfer their active visa. Please check with our Recruiting team if your visa is applicable for transfer.

Location & Eligibility

Where is the job

New York, United States

On-site at the office

Who can apply

Listing Details

Posted: July 29, 2026
First seen: July 29, 2026
Last seen: July 29, 2026

Posting Health

Days active: 0
Repost count: 0
Trust Level: 71%
Scored at: July 29, 2026

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Evolutioniq

greenhouse

EvolutionIQ is an AI-powered claims guidance platform for the insurance industry, designed to improve claims processing, reduce costs, and help injured individuals recover faster.

Employees

125

Founded

2019

Domain

evolutioniq.com

Jobs

View 24 jobs

View company profile

Salary

From $1,000

per year