Distribution Center Administrative Assistant

United States·RiversideFull-timemid

Administrative AssistantAdministration & Office Support

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Are you a superhero at assisting others and adding tons of value to a growing team? We are looking for a Distribution Center Administrative Assistant to join the team!

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Administrative AssistantAdministration & Office Support

Are you a superhero at assisting others and adding tons of value to a growing team? We are looking for a Distribution Center Administrative Assistant to join the team! In this role you will support daily operations by managing payroll processes, tracking productivity, maintaining employee records, and coordinating administrative functions. This role also supports safety initiatives and front office operations. The position reports to the Assistant Manager of DC Administration.

This role is required to be in office five days a week. The schedule for this role may vary based on business needs, including early morning shifts on payroll processing days (e.g., Mondays) and additional hours during special projects or events.

Maintain daily and weekly productivity reports and payroll records

Review and correct timekeeping records; ensure attendance and PTO are accurately recorded

Reconcile payroll discrepancies and maintain related documentation

Partner with Human Resources and Legal to support employee documentation, including disciplinary actions, performance reviews, transfers, terminations, and workers’ compensation claims

Maintain confidential employee records for 300+ associates

Assist associates with payroll, benefits, and injury-related questions

Review and reconcile invoices to ensure accurate and timely payment

Support new hire orientation and employee programs (e.g., carpool initiatives)

Purchase and maintain inventory of office and operational supplies for the DC

Plan and coordinate company events and employee engagement activities

Provide front desk and lobby support as needed

Create and maintain reports and presentations using Excel and PowerPoint

Support supervisors with administrative and clerical tasks, including system access and account setup

Associate degree preferred or equivalent work experience

Minimum of 2 years of administrative experience

Strong analytical, math, and problem-solving skills

Proficiency in Microsoft Office, especially Excel and PowerPoint

Ability to work in a fast-paced environment

Highly organized, detail-oriented, and proactive

Effective verbal and written communication skills; ability to collaborate in a team environment

Strong time management skills with the ability to meet deadlines and prioritize tasks

Adaptable and able to maintain composure under pressure

Demonstrates accountability, initiative, and a solution-oriented mindset

Ability to sit, stand, walk, bend, and lift up to 10 pounds regularly and up to 30 pounds occasionally

Our company participates in E-Verify. E-Verify is a program that electronically confirms a candidate’s eligibility to work in the United States after completing the Employment Eligibility Verification (Form I-9). The information provided on the Form I-9 is compared to the records contained in the Social Security Administration and Department of Homeland Security (DHS) databases. This helps employers verify the identity and employment eligibility of newly hired employees.