AI Operations and Executive Assistant (020-767)

• →Manage inboxes, calendars, meeting scheduling, and travel arrangements
• →Coordinate day-to-day operational and administrative tasks for the Founder
• →Follow up with clients, partners, and stakeholders in a professional and timely manner
• →Prepare documents, reports, research, and business updates as required
• →Support workflow improvements and process documentation
• →Set up, maintain, and support automations across platforms such as Kick, Kit, Slack, Teachable, Notion, Spiffy, and similar tools
• →Assist with setting up and maintaining simple automations using tools such as ChatGPT, Claude, Zapier, n8n, Make, or similar platforms
• →Use AI tools regularly as part of day-to-day operations and review, verify, and quality-check AI-generated outputs before they are shared or used
• →Identify opportunities to improve efficiency and solve operational challenges
• →Support the wider team with ad hoc projects and business initiatives

• Minimum 2 years of experience in an Executive Assistant, Executive Operations, Operations Coordinator, or similar role
• Previous experience working remotely, ideally within a startup or small team environment
• Experience managing a Founder or Executive’s inbox 
• Excellent written and verbal communication skills
• Strong organizational skills with exceptional attention to detail
• Fast and confident with technology, digital tools, and online platforms
• Proficient with Google Workspace, Zoom, Slack, and similar collaboration tools
• Comfortable managing calendars, sending calendar invitations, and coordinating meetings with Zoom links 
• Demonstrated hands-on use of AI tools as part of daily work, with the ability to review and validate outputs before they are shared or implemented 
• Demonstrated curiosity and interest in AI tools and workflow automation
• Exposure to platforms such as ChatGPT, Claude, Zapier, n8n, Make, Projects, CoWork, or similar is highly regarded
• Exposure to platforms such as Kick, Kit, Teachable, Notion, Spiffy, Projects, CoWork, or similar
• Self-motivated, proactive, resourceful, and comfortable working in a fast-changing environment

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)

• Long-Term Career Growth: Long term career prospect with opportunity to grow for the right candidate.
• Work-Life Balance and Benefits: We value the well-being of our team members. After an initial trial period, you will enjoy the perks of paid vacation and a benefits budget.
• Impactful and Empowered Team: Join our small, all-female team of passionate individuals dedicated to leaving a positive impact on the world.
• Flexibility and Autonomy: This is a remote position, offering the freedom to work from anywhere and flexible work hours.
• Training and Collaboration: You will connect with global colleagues daily on Slack, fostering collaboration and knowledge-sharing.
• Thought Leaders and Feminist Insights: Expand your perspectives and learn from globally respected thought leaders and feminists involved in our programming.