Office Coordinator

Company Overview
Aggregate Resource Industries, Inc. (ARI) is a leading mining and construction services contractor headquartered in Springfield, Oregon. We specialize in providing comprehensive solutions for the mining and construction industries, including rock drilling, blasting, and crushing operations throughout the United States. Our commitment to safety, innovation, and quality has established ARI as a trusted partner for mining and construction projects nationwide — and earned us recognition as one of Oregon’s Top Workplaces for our dedication to employees and culture.

We are looking for an Office Coordinator to join our team at ARI! This is a highly service-oriented and versatile role for someone who enjoys helping people, staying organized, and keeping things moving behind the scenes. The Office Coordinator serves as a key point of contact for our office, answering and directing incoming phone calls, welcoming visitors and vendors, and supporting employees with travel, administrative needs, meetings, and other day-to-day activities.

This position has consistent day-to-day responsibilities while also offering plenty of variety. The Office Coordinator provides routine accounting support and works closely with our Executive Assistant and other departments, stepping in to help with different priorities and projects as needs arise. If you are organized, resourceful, comfortable with technology, and enjoy being someone others can count on to get things done, this could be a great opportunity for you.

• Schedule: 8:00-5:00 pm
• Work Location: Company headquarters in Springfield, OR

• Wage Range: $22.00-$28.00 per hour depending on experience and qualifications.
• Full Benefits package

• Education: High school diploma or equivalent required; associate degree in Business Administration, Office Administration, or a related field preferred.
• Experience: Two or more years of experience in a fast-paced, service-oriented administrative, coordination, or similar support role.
• Technology: Proficient with Microsoft Office (Word, Excel, Outlook) and comfortable learning and supporting mobile applications and business systems.
• Pre-employment Drug Test: Successful completion of a pre-employment drug test, including marijuana screening.

• Values-Driven: Wants to be part of a company that values integrity, teamwork, resilience, and a mindset of continuous improvement.
• Service Mindset: Approachable, helpful, and responsive with a genuine interest in supporting employees and creating a positive experience for others.
• Team-Oriented: Builds positive working relationships across the organization and willingly steps in to support others and shared priorities.
• Organization & Follow-Through: Manages multiple requests, schedules, reservations, and priorities while keeping track of details and following tasks through completion.
• Attention to Detail: Maintains accuracy and catches important details when coordinating travel, meetings, orders, records, and other administrative activities.
• Communication: Communicates clearly and professionally with employees, leadership, vendors, visitors, and customers.
• Initiative & Resourcefulness: Recognizes what needs to be done, takes ownership, and is comfortable figuring things out when the answer is not immediately available.
• Technology: Comfortable navigating technology, troubleshooting routine issues, and helping others learn new applications and systems.
• Adaptability: Shifts priorities and responds calmly when travel plans, employee needs, or business priorities change.

• Front Office: Answers and directs incoming phone calls and greets and assists employees, visitors, vendors, customers, and other guests.
• Office Environment: Maintains an organized, professional, and welcoming office, including reception areas, conference rooms, kitchens, and shared spaces.
• Office & Facility Supplies: Orders and maintains office, kitchen, restroom, and other facility supplies.
• Mail, Shipments & Keys: Coordinates incoming and outgoing mail and shipments and maintains company key records.
• Conference Rooms: Prepares conference rooms for meetings and ensures rooms, technology, materials, and refreshments are ready as needed.

• Customer Payments: Applies customer payments to outstanding receivables in company ERP system (Vista by Viewpoint).
• Customer Statements: Prepares and sends monthly customer statements.
• Accounting Support: Provides general administrative support to the Accounting team, including document organization, data entry, recordkeeping, and other assigned activities.

• Travel Coordination: Coordinates employee travel, including flights, rental vehicles, transportation, and short- and long-term lodging for employees traveling to projects throughout the United States.
• Travel Support & Organization: Manages travel changes and cancellations, maintains organized reservations and confirmations, and assists employees with travel needs as project assignments and schedules change.

• Employee Support: Assists employees with routine administrative needs, company resources, forms, and general questions.
• Mobile Applications: Provides basic support with company mobile applications, including logins, access, navigation, and routine troubleshooting.
• Technology Coordination: Helps resolve routine technology needs and connects employees with the appropriate resource when additional technical support is required.

• Store Management: Manages the day-to-day operation of the ARI Store through Shopify, including employee orders and company-issued points.
• Inventory & Restocking: Maintains inventory of ARI-branded apparel, gear, and merchandise and coordinates purchasing and restocking.
• Distribution & Shipping: Coordinates merchandise distribution and shipping to employees and project locations.

• Meeting Support: Assists with meeting logistics, including room preparation, technology, materials, food and beverages, and other meeting needs.
• Company Events: Supports the coordination of company meetings, trainings, employee events, celebrations, and other activities.
• Internal Communications: Maintains hallway monitors and internal informational slideshows and assists with company announcements and communications as requested.

• Executive Assistant Support: Provides administrative support to the Executive Assistant, including scheduling, meeting preparation, reservations, correspondence, and other needs.
• Special Projects: Supports company projects and takes on additional administrative responsibilities based on business needs.

Department: Administrative
This is a non-management position
This is a full time position