Analyst, Office Coordinator

San Franciscomid

OtherAdministrative & Office

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Quick Summary

Overview

We’re seeking an Office Coordinator who thrives in a dynamic, high-performance environment and takes pride in creating a welcoming and efficient workplace.

Technical Tools

OtherAdministrative & Office

We’re seeking an Office Coordinator who thrives in a dynamic, high-performance environment and takes pride in creating a welcoming and efficient workplace. You’ll be the first point of contact in our San Francisco office, ensuring everything runs smoothly—from greeting visitors to maintaining spaces that reflect our standards of excellence.

Responsibilities

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Open and close the office daily, ensuring a ready and professional environment.
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Greet and direct guests while delivering a warm, high-touch experience.
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Maintain and prepare conference rooms including AV setup and support.
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Keep kitchen, meeting, and communal areas stocked, clean, and organized.
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Handle incoming calls, mail, deliveries, and office supply orders.
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Support the Facilities team in onboarding new hires and managing vendors.
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Assist with office improvements and address issues proactively.
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Collaborate cross-functionally to deliver a seamless office experience.

1+ years of experience in office coordination, hospitality, or facilities roles within professional settings.
Organized, responsive, and proactive with strong multitasking skills.
Skilled communicator with a customer-first mindset.
Comfortable working independently and maintaining confidentiality.
Proficiency in Microsoft Office Suite; experience with systems like Zoom Rooms, Monday.com, or Salesforce is a plus.

What We Offer

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✓Comprehensive Medical, Dental, and Vision Insurance.

✓Life and disability insurance plus wellness, fertility, and mental health benefits.

✓401(k) with matching contributions.

✓Commuter benefits and wellness stipends.

✓Tuition reimbursement and ongoing professional development support.

✓Smart-casual dress code and a vibrant, collaborative workplace.

What We Offer

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ICONIQ is a global investment firm elevated by an extraordinary community. With over $80B assets under management, we seek to build resilient investment portfolios, partner with inspired entrepreneurs transforming industries, manage our clients’ lives and legacies, and create uncommon opportunities across sectors and society.

When you submit a job application as a prospective employee (“your” or “your”) of ICONIQ Capital LLC (“ICONIQ,” “we,” “us,” or “our”), we or our service providers may collect, use, disclose and otherwise process personal information about you. Personal information collected by the Greenhouse portal is subject to the Greenhouse's privacy policy, available here [https://www.greenhouse.com/privacy-policy] and ICONIQ’s Privacy Policies available here [https://www.iconiqcapital.com/privacy-policies].

We expect candidates to be fluent in using AI tools to enhance their work. You’re welcome to use AI in preparing your application where it adds value, but your materials must be accurate and reflect your own experience, judgement and voice.

We care most about how you think, what you’ve personally contributed, and how you use tools like AI to drive better outcomes. Strong candidates demonstrate both authenticity and leverage, using AI to elevate their work while maintaining clear ownership.

Throughout the interview process, you should be prepared to speak in depth about your experience and contributions in your own words.

We recognize that our people are our greatest strength, and the diverse skills and perspectives they contribute are integral to our success as a global organization. As an equal opportunity employer, we are deeply committed to fostering diversity and inclusion across our company. We do not tolerate discrimination based on any protected characteristic, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy, disability, or any other characteristic protected by law. Additionally, we provide reasonable accommodations to support applicants and employees with religious practices, mental health needs, physical disabilities, or other conditions requiring support.