Administrative Assistant

We're currently seeking a part-time Administrative Assistant 

This position will be based out of our office in Dover, NJ

Office Based Part time hours 7am-12pm Mon-Fri (20-30 hours per week with flexibility - mornings preferred)

• →Answer incoming phone calls, emails, and customer inquiries in a professional and courteous manner.
• →Coordinate calendar for company owner
• →Maintain customer records, project files, and company databases.
• →Order office supplies, paint materials, and other job-related items as directed.
• →Assist with employee records and timesheet collection.
• →Monitor project schedules and communicate updates to field staff.
• →Support owner with administrative tasks and document management.
• →Maintain established labor cost tracking report
• →Track insurance certificates and compliance documentation.
• →Maintain organized filing systems for electronic and paper records.
• →Assist with marketing activities, including website creation support
• →Perform general office duties, including copying, scanning, filing, and data entry.

• Must be bilingual (Spanish)
• High school diploma or equivalent required; associate degree or business administration coursework preferred.
• Minimum of 2 years of administrative or office experience; construction or painting industry experience preferred

• Proficiency in Microsoft Office (Word, Excel, Outlook) and office management software.
• Experience with accounting software such as QuickBooks is preferred.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Ability to work independently while managing multiple priorities.
• Professional, dependable, and able to stay on task 

• Scheduling and calendar management
• Data entry and recordkeeping
• Organization and time management
• Attention to detail
• Professional communication
• Computer proficiency

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.