Project Administrative Assistant

KEITH is seeking a highly organized and detail-oriented Project Administrative Assistant to support a major construction management project in Belle Glade, Florida.

This is a great opportunity for someone who enjoys keeping projects organized, working with a team, and making sure the details are handled. The Project Administrative Assistant will provide day-to-day administrative and project support, including maintaining project records, tracking documents and correspondence, coordinating meetings, preparing reports, and assisting the project team with a variety of administrative needs.

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  Provide administrative support to the project management and construction management team

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  Maintain organized electronic and paper project files and records

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  Receive, organize, track, and distribute project documents and correspondence

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  Maintain logs and tracking spreadsheets for project documents, submittals, RFIs, correspondence, and other project activities

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  Assist with preparing, formatting, and distributing reports, meeting materials, correspondence, and other project documentation

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  Schedule meetings and assist with meeting agendas, sign-in sheets, minutes, and follow-up items

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  Track action items, deadlines, and project deliverables to help keep the project team on schedule

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  Coordinate the distribution and filing of drawings, specifications, reports, and other project documents

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  Assist with document uploads, file organization, naming conventions, and version tracking within project systems

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  Communicate with project team members, contractors, consultants, and other project stakeholders to collect and distribute information

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  Assist with project closeout activities, including organizing final documentation and project records

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  Support the project team with other administrative and coordination needs as they arise

• 2+ years of administrative, office, project coordination, or related experience

• Strong organizational skills and exceptional attention to detail

• Proficiency with Microsoft Office, including Word, Excel, Outlook, and Teams

• Strong written and verbal communication skills

• Ability to manage multiple tasks, prioritize deadlines, and stay organized

• Comfortable working with electronic files, spreadsheets, databases, and document management systems

• Professional, dependable, and able to work effectively with a variety of people

• Construction, engineering, architecture, or project experience is a plus

• Ability to work on-site in Belle Glade, Florida