Administrative Assistant

Japan·Tokyomid

Administrative AssistantAdministration & Office Support

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Quick Summary

Overview

May Mobility is transforming cities through autonomous technology to create a safer, greener, more accessible world. Based in Ann Arbor, Michigan,

Technical Tools

Administrative AssistantAdministration & Office Support

May Mobility is transforming cities through autonomous technology to create a safer, greener, more accessible world. Based in Ann Arbor, Michigan, May develops and deploys autonomous vehicles (AVs) powered by our innovative Multi-Policy Decision Making (MPDM) technology that literally reimagines the way AVs think.

Our vehicles do more than just drive themselves - they provide value to communities, bridge public transit gaps and move people where they need to go safely, easily and with a lot more fun. We’re building the world’s best autonomy system to reimagine transit by minimizing congestion, expanding access and encouraging better land use in order to foster more green, vibrant and livable spaces. Since our founding in 2017, we’ve given more than 500,000 autonomous rides to real people around the globe. And we’re just getting started. We’re hiring people who share our passion for building the future, today, solving real-world problems and seeing the impact of their work. Join us.

Responsibilities

~1 min read

→Own day-to-day office operations — Correspondence, vendor coordination, processing purchase orders, quotations, and shipments across Japan and the US
→Assist HR teams with onboarding new hires and maintaining a welcoming, well-run office environment
→Assist Legal teams with administrative filings, contracts, and legal documentation in both Japanese and English
→Help plan team events, off sites, and occasional visitor logistics
→Support ad hoc program management teams as our Japan operations expand — no two days are the same
→Generally help out wherever you can!

Excellent fluency in Japanese and English — written and spoken business proficiency in both.
2+ years of experience working in Japan, in an administrative, operations, or executive support role.
Highly organized and proactive — you catch things before they become problems.
Comfortable working across cultures and time zones in a startup environment
Flexibility - Ability to multitask and adapt to shifting priorities in a fast-paced work environment
Proficient with Google Workspace, and collaboration tools (Slack, etc.)
Passionate about self-driving technology, mobility, or the automotive industry is a plus — but curiosity matters more than credentials
Knowledge of general Japanese business practices, rules and regulations.