Executive Assistant

• Act as the primary executive assistant to the CEO and the COO, managing their daily agenda and acting as a trusted organizational partner,
• Plan, coordinate, and manage complex calendars, meetings, and travel arrangements in a highly dynamic environment,
• Organize and prepare meeting materials, presentations, and documentation in a timely and structured manner,
• Record and maintain meeting minutes, decisions, and official documentation in line with corporate governance standards,
• Track and follow up on action items and key decisions,
• Coordinate and manage business travel arrangements, including planning, logistics, and itinerary management,
• Ensure proper document management, archiving, and confidentiality of all processed information,
• Handle sensitive and confidential information with the highest level of discretion and integrity,
• Proactively anticipate needs, follow up on action items, and support effective decision-making.

• Completed bachelor's degree or higher,
• Proven experience in an Executive Assistant, Board Office, or similar senior-level coordination role,
• Exceptional organizational and time management skills, with the ability to manage multiple stakeholders and priorities,
• High level of discretion and ability to handle confidential and sensitive information,
• Excellent MS Office skills,
• Team spirit, resilience, and a strong sense of responsibility,
• Exceptional priority management, facilitation, and organizational skills,
• Passionate about problem-solving and believe in the power of collaboration,
• Strong communicator and collaborator,
• Thrives in ambiguity in a fast-paced, hyper-growth organization,
• A strategic thinker (you can see trends and prioritize across many opportunities),
• Ability to work with Eastern US time with typical work days from 16:00 to 00:00 Turkey time,
• Perfect English skills; both written and oral,
• Residing in Istanbul city center.

We’ll review your application along with all the others we receive and pick the top profiles for a screening call. In many cases due to time constraints and our candidate volume, only the short-listed candidates are contacted but we do consider each application carefully. If you have been selected as a short-listed candidate, we will contact you for a short screening call to get to know you better. If you don’t get a call, please don’t be disappointed! We receive many applications for each role and must prioritize who we speak to.

Employment at Medsien is based solely on a person’s merit and qualifications. We are committed to providing equal employment opportunities regardless of sex, age, race, color, national or ethnic origin, religion, marital status, pregnancy, sexual orientation, gender identity or expression, disability, age, citizenship, veteran or military status, and other legally protected characteristics.