Executive Assistant to Senior Leadership - Part-Time (Hybrid - Charlotte, NC)

United States·Charlottesenior

Executive AssistantAdministration & Office Support

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Quick Summary

Key Responsibilities

Manage executive calendars, meetings, and scheduling priorities. Coordinate domestic and international travel arrangements. Prepare expense reports, invoices, and related documentation.

Requirements Summary

Bachelor's degree or 5+ years of executive administrative experience. Advanced Microsoft Excel and PowerPoint skills. Strong written and verbal communication skills.

Technical Tools

Executive AssistantAdministration & Office Support

About the Role

~1 min read

Manage executive calendars, meetings, and scheduling priorities.
Coordinate domestic and international travel arrangements.
Prepare expense reports, invoices, and related documentation.
Draft and edit executive communications, presentations, and reports.
Support leadership meetings, offsites, and company events.
Coordinate contracts, approvals, and electronic document workflows.
Provide administrative and project support for Marketing initiatives.
Assist with marketing communications, events, and vendor coordination.
Maintain project timelines and support departmental priorities.
Handle confidential information with professionalism and discretion.

Requirements

~1 min read

Bachelor's degree or 5+ years of executive administrative experience.
Advanced Microsoft Excel and PowerPoint skills.
Strong written and verbal communication skills.
Demonstrated ability to manage confidential information.
Proven experience supporting senior leaders and multiple priorities.
Exceptional organization, attention to detail, and professionalism

Experience supporting C-suite executives within a healthcare, healthcare services, or professional services organization.
Experience planning executive meetings, leadership retreats, corporate events, or trade shows.
Familiarity with contract administration, invoice processing, and vendor management processes.
Experience supporting marketing, communications, or brand-related initiatives.
Advanced proficiency with Microsoft Office 365, including Outlook, Teams, Word, Excel, and PowerPoint.
Project coordination or project management experience.

This is a hybrid position based in our Charlotte, NC office located at 4135 S Stream Blvd, Charlotte, NC 28217.
Employees working from home as part of the hybrid schedule must meet the Company's Work-From-Home Policy, which includes minimum internet speed requirements, a secure and private workspace, and adherence to all company security and confidentiality standards while working remotely.
Occasional travel may be required.

Candidates must be legally authorized to work in the United States at the time of hire.
The company does not provide employment visa sponsorship for this position.
As a condition of employment, a pre-employment background check will be conducted.
At this time, we are unable to consider candidates residing in the state of New York for this position.