Executive Assistant

Canada·Dartmouthmid

Executive AssistantAdministration & Office Support

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Quick Summary

Overview

NEW CAREER OPPORTUNITY Build your career with Kraken Robotics. Make a difference to others. If innovation drives you, and you want a career that makes a difference to the world,

Technical Tools

Executive AssistantAdministration & Office Support

Responsibilities

~1 min read

→Overseeing all incoming and outgoing communications for executives, including emails, phone calls, reports, and internal & external correspondence.
→Creating, editing and producing professional documents, such as reports, meeting notes, emails, letters, presentations, and reports.
→Managing multiple executives’ calendars, including adding events, scheduling/rescheduling appointments and providing daily briefings.
→Acting as the first point of contact for internal and external partners seeking time with the executives, including vendors, colleagues, clients, and customers.
→Conducting research and creating briefing documents on various topics based on the needs of the executive team.
→Managing travel schedules and bookings for multiple executives using dedicated agents and travel tools.
→Planning and organizing virtual and in person events and meetings both on company facilities and at partner locations when used. Includes booking meeting spaces, organizing refreshments, ensuring supplies and collateral are available, room set up/clean up, and ensuring follow up actions and documents are provided.
→Organizing, maintaining, printing, distributing and storing important information and documents.

Requirements

~1 min read

Post secondary diploma in a business administration or related field
7 years’ experience in an executive level business support/administrative role supporting multiple geographically distributed partners
Outstanding time management and organizational skills in a demanding fast-paced environment
Strategic thinking skills combined with the ability to solve problems, anticipate the executives’ needs, and be solution-oriented, proactively alerting the executives of potential risks
Agility and flexibility in response to changing priorities and needs with proactive follow-through
Ability to conduct research and create reports or presentations
Expert MS Office skills with significant experience in preparing polished and professional documents
Exceptional attention to detail with the ability to organize complex data and patterns
Adaptable with an innate ability to learn quickly
Superior communication skills with strong ability to built rapport with stakeholders of all levels