Nelly4mo ago

Executive Assistant (German Speaking)

Berlin · BerlinFull Timemid

OtherExecutive AssistantAdministrative & OfficeAdministration & Office Support

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Quick Summary

Overview

We are looking for a very organized Executive Assistant at our headquarter in Berlin who will be the right hand of our CEO.

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OtherExecutive AssistantAdministrative & OfficeAdministration & Office Support

We are looking for a very organized Executive Assistant at our headquarter in Berlin who will be the right hand of our CEO.

What will you get to do in this Executive Assistant role?

As the Executive Assistant to our CEO, you will play a critical role in enabling one of the driving forces behind Nelly to operate at maximum impact. This role goes far beyond calendar and inbox management. You are the operational backbone of the Co-Founder’s office, ensuring priorities, communication, and execution flow seamlessly in a fast-moving, high-growth environment.

About Nelly

We are a Tech Company and we believe healthcare should feel a lot less like paperwork… and a lot more like people. So we’re building the technology that lets medical practices run smoothly, simply, and without all the admin chaos that slows everyone down.

Our platform turns messy processes into smart, automated workflows, from patient journeys to billing to next-generation payments. Powered by AI, built for real humans, and designed to give medical teams the time and headspace they desperately need.

Why? Because Europe is facing a massive shortage of medical assistants. And if we don’t rethink how practices operate, the system won’t be able to keep up. We’re here to fix that, not with band-aids, but with real transformation.

We’re backed by €50M in Series B funding from world-class investors and are scaling fast to build Europe’s leading healthcare fintech. Our vision: empower over a million medical practices and make life better for millions of patients.

But here's the part we’re proudest of: we only work with nice people. It’s our number-one rule. No egos, no drama. Just kind, curious, hardworking humans building something meaningful together.

If that sounds like your kind of place — welcome to Nelly.

Own and manage the Co-Founders calendar, prioritizing meetings and commitments based on business goals and impact across multiple stakeholders

Handle sensitive information with discretion and professionalism, acting as a role model for operational excellence and confidentiality.

Prepare high-quality internal and external communications including memos, decks, meeting notes, briefings, and presentations, often working closely with all departments.

Coordinate seamless travel and logistics, including itineraries, accommodations, visas, and event planning for offsites, board meetings, and key leadership gatherings.

Handle ad-hoc requests and drive projects as required

German skills on a native level is a must

You thrive in complexity and are highly skilled at creating clarity and momentum across shifting priorities.

Attention to detail and ability to work efficiently and accurately when under pressure to meet tight deadlines

Organized and always one step ahead, constantly reviewing all activities and improving efficiency

You possess excellent judgment, a proactive mindset, and a deep sense of ownership — nothing slips through the cracks on your watch.

Positive and proactive attitude with a solution-oriented approach

Excellent communication skills with stakeholders internally and externally

Maintains absolute discretion and confidentiality at all times

Move your way: BVG ticket or a Swapfiets membership to cruise through the city

Stay active: Urban Sports membership to sweat, stretch, or sauna your way through the week

Gear up: Top-of-the-line equipment that actually makes work feel smooth